Last modified by Aysegül Omus on 2025/01/31 22:46
From version 6.1
edited by Aysegül Omus
on 2023/12/27 16:37
Change comment: Renamed back-links.
To version 2.1
edited by Thomas Walter Erbesdobler
on 2023/07/05 17:46
Change comment: There is no comment for this version

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Author
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1 -XWiki.kahraman
1 +XWiki.erbesdob
Content
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1 1  Project Addresses are used to deliver Mail to (potentially) multiple recipients.
2 2  
3 3  Examples:
4 -
5 5  * Contact address for a work group
6 6  * A post with a changing person of duty
7 7  * Group communication
8 8  
9 9  The RBG offers two solutions for that:
10 -
11 11  * **Shared Folder**: Synchronized mail folder
12 12  * **Mailinglist**: Mail duplicated to all recipients
13 13  
14 -Your chair administrator or the ITO ([[support@ito.cit.tum.de>>mailto:support@ito.cit.tum.de]]) can help you choosing the best option.
12 +Your chair administrator or the RBG ([[rbg@in.tum.de>>mailto:rbg@in.tum.de]]) can help you choosing the best option.
15 15  
16 16  = Shared Folder =
17 17  
18 18  Procedure:
19 -
20 20  * Mail reception via project-related mail address
21 21  * Storage of the mails in a shared, synchronized directory structure
22 -* Access to the mail directory using your personal CIT-Accounts (with IMAP)
19 +* Access to the mail directory using your personal RBG-Accounts (with IMAP)
23 23  * Deletion or movement of mail synchronized to all participants
24 24  * Added participants can see all past mail
25 25  
26 -New members are added to the shared folder by the ITO systems group or your chair administrator.
23 +New members are added to the shared folder by the RBG systems group or your chair administrator.
27 27  
28 28  For the math department, the shared folder was previously named 'function address'.
29 29  
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30 30  == Informatics ==
31 31  
32 32   Project mail is stored in a subdirectory in your personal IMAP inbox: ##INBOX.shared.projectname.Eingang##
30 +* You can create subdirectories below the ##Eingang## inbox, but they can only be deleted by the RBG systems group (to prevent accidential deletions).
33 33  
34 -* You can create subdirectories below the ##Eingang## inbox, but they can only be deleted by the ITO systems group (to prevent accidential deletions).
35 -
36 36  In case the shared folder is not visible in your mailclient, (e.g. Thunderbird), you have to restart it.
37 37  
38 -Further guidelines by the Helpdesk: [[CIT.ITO.Docs.Services.E-Mail.Sharedfolder.WebHome]]
34 +Further guidelines by the Helpdesk: [[Informatik.Helpdesk.Sharedfolder]]
39 39  
40 40  == Mathematics ==
41 41  
42 42  Members of the shared mailbox need to add a new account in the mail client (e.g.. Thunderbird, Outlook):
43 -
44 44  * Add new IMAP account
45 45  * Mail address of the account: ##projectname@ma.tum.de## (used as sender address)
46 46  * Server name: ##mail.ma.tum.de##
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48 48  * Passwort: Math account password
49 49  
50 50  Access via Webmail:
51 -
52 52  * https://webmail.ma.tum.de/
53 53  * Username: ##mathaccount@projectname##
54 54  * Passwort: Math account password
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66 66  
67 67  Received mail can be sorted into a subdirectory in your inbox automatically: [[UCentral>>https://ucentral.in.tum.de]].
68 68  
69 -Please contact your chair administrator or the RBG helpdesk ([[support@ito.cit.tum.de>>mailto:support@ito.cit.tum.de]]) in case of problems.
63 +Please contact your chair administrator or the RBG helpdesk ([[rbg@in.tum.de>>mailto:rbg@in.tum.de]]) in case of problems.
70 70  
71 71  = OTRS =
72 72  
73 -[[OTRS>>https://otrs.com/]] is a open source ticket system. [[support@ito.cit.tum.de>>mailto:support@ito.cit.tum.de]] mail is redirected into our OTRS instance.
67 +[[OTRS>>https://otrs.com/]] is a open source ticket system. [[rbg@in.tum.de>>mailto:rbg@in.tum.de]] mail is redirected into our OTRS instance.
74 74  
75 75  A ticket system may be beneficial, if:
76 -
77 77  * task progress is managed by multiple participants
78 78  * responsibilities are unambiguous
79 79  * tasks have states such as 'done'...