Last modified by Aysegül Omus on 2025/02/06 15:24
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1 {{toc/}}
2
3
4 == 1. Login ==
5
6 Logging in takes place with CIT credentials on [[https:~~/~~/my.ito.cit.tum.de/>>https://my.ito.cit.tum.de/]] .If you have a valid certificate, you can click on **Login** below and log in with the certificate.
7
8 [[image:myitologinEN.png]]
9
10 == 2. Select Mailbox or Shared Folder ==
11
12 In the [[My.ITO Portal>>https://my.ito.cit.tum.de/]], you can change the e-mail settings for different mailboxes or shared folders. These are displayed in the drop-down menu. Please make sure you first select the mailbox you want before making any changes.
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14 [[image:myitoselectmailbox.png]]
15
16
17 == 3. Email Delivery Settings (standard mode) ==
18
19 === 3.1. Redirection ===
20
21 Upon selection of **Email Delivery Settings -> Standard** from the menu on the left, the following changes can be made in the **Redirection** tab.
22
23
24 ==== 3.1.1. No redirection ====
25
26 If you don't want to activate the email forwarding, choose **Do not redirect email**.
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28 [[image:donotredirectenglisch.png]]
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30
31
32
33 ==== 3.1.1.2. Redirect all mails ====
34
35 If you pick this option, emails will be forwarded only to the address specified in the field below without sending a copy to your CIT account.
36
37 [[image:redirectwithoutcopy.png]]
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39
40
41
42 ==== 3.1.1.3. Redirect all mail and save a copy in the mailbox, too ====
43
44 If you want your emails to be sent both to your CIT address and the one you've entered, this option should be selected.
45
46 [[image:redirectwithcopy.png]]
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48
49
50 === 3.2. Vacation ===
51
52 If the out-of-office notification is activated, an automatic reply will be sent to everyone, who's sent an email to this CIT address.
53
54 In order to set this function up, check the **Send automatic replies** box. You should then define the beginning and the end of your leave and enter your vacation message. Finally, click on **Save** so that the changes are taken into effect.
55
56 [[image:vacation.png]]
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58
59
60 == 4. Email Delivery Settings (advanced mode) ==
61
62
63 To do this, select **Email delivery options** -> **Advanced** in the menu on the left. Sieve rules are used for these settings. After that, select your mailbox for which you want to create Sieve rules.
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65 You can either select a Sieve script from the backup and edit it or write a new Sieve script. Further information can be found [[here>>https://xwiki.rbg.tum.de/bin/view/Informatik/Helpdesk/IntumEmailFilterregeln]].
66
67 [[image:sievebackup.png]]
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69
70 [[image:newsieverulesnew.png]]
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72
73
74 == FAQ ==
75
76 === a)I tested this function by sending myself an email, but i did not receive a vacation message. How come? ===
77
78 Under the box where you can enter a vacation message are listed all the email addresses that will issue an auto-reply if a message to one of the given addresses is received.
79
80 In this case, if you send yourself an email, say, from your **@cit.tum address to the same @cit.tum address** or one of the other aliases **(@cit.tum.de, etc)**, this will create an endless loop of messages being sent. Our system prevents this from happening, which is exactly why you don't get a vacation message when testing.
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82 So, if you want to test this function, you must use another address (@mytum.de, @tum.de, @gmail, etc.)
83
84 === b)What if the same person contacts me more than once? Does she get the out-of-office email every time she tries? ===
85
86 Normally, each sender only receives such a reply once within 24 hours.