Wiki source code of Shared Folder in der MA Domäne

Last modified by Jonas Jelten on 2024/01/11 16:38

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88.2	1	= How can I set up Function Address? =
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	5	{{toc/}}
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88.2	9	== 1. Important Information ==
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88.2	11	=== 1.1. What is a Function Address? ===
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88.2	13	A function address saves incoming emails in a common IMAP-folder, that all participants of a project have access to. Additional sub-folders can be created, which all participants have access to. When a participant deletes an email or moves it into another folder, it affects all participants.
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88.2	15	If further participants are added during a project, they receive access to all folders of the function address, including emails that were received before they joined the function address.
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88.2	17	=== 1.2. How can I apply for a Function Address? ===
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88.2	19	An employee that wants to be added to a functino address simply has to write an email to [[support@ito.cit.tum.de>>mailto:support@ito.cit.tum.de]] with the following information:
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88.2	21	Project Email Address
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88.2	23	* Math Email Address of the employee
1.1	24
88.2	25	=== 1.3. We do not have an email address for the project. How can we apply for one? ===
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88.2	27	In the same way as described in 1.2. Please make sure, that the chair abreviation is included in the address and stands at the front of it (i.e. i99-helpdesk@in.tum.de).
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88.2	29	=== 1.4. For which email accounts can I apply for access to a function address? ===
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88.2	31	Only for mathematics accounts. For informatics accounts we provide the alternative of shared folders.
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88.2	33	More on that [[here>>https://xwiki.rbg.tum.de/bin/view/Informatik/Benutzerwiki/EMailAdressenProjekte]].
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88.2	35	=== 1.5. Can I create further sub-folders? ===
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88.2	37	Yes, they appear below the main folder like Inboxes etc. do.
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88.2	39	=== 1.6. Can I delete sub-folders? ===
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88.2	41	Yes, it is possible to delete sub-folders.
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88.2	43	=== 1.7. Can I create an out-of-office reply for the function address? ===
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88.2	45	You can select the project e-mail address in the drop-down menu in the SSP portal and create an out-of-office notice there. Further information and instructions can be found [[here>>https://xwiki.rbg.tum.de/bin/view/Informatik/Helpdesk/IntumMatumEmailWeiterleitungAbwesenheitsnotiz#A_3.2._Urlaubsmodus_40automatische_Antworten_41]].
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88.2	47	== 2. Login via webmail ==
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88.2	49	You can login to webmail.ma.tum.de with the following credentials:
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88.2	51	. Login: Math-Login@projectname (i.e. mustemay@reisebue, if the name is longer than 8 characters it will be shortened)
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88.2	53	. Password: Math-Password
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84.1	55	[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/Funktionsadresse/WebHome/Screenshot 2019-12-03 at 16.13.38.png\|\|alt="Screenshot 2019-12-03 at 16.13.38.png"]]
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88.2	57	After the first login a window appears. Please enter your display name and the email address of the project.
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88.2	59	[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/Funktionsadresse/WebHome/Screenshot 2019-12-03 at 17.29.36.png\|\|alt="Screenshot 2019-12-03 at 17.29.36.png" height="489" width="877"]]
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88.2	61	== 3. Setup of Function Address ==
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88.2	63	=== 3.1. Apple Mail ===
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88.2	65	In order to setup a new mialaccount, click on Mail and then Accounts.
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84.1	67	[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/Funktionsadresse/WebHome/Screenshot 2019-12-03 at 16.16.43.png\|\|alt="Screenshot 2019-12-03 at 16.16.43.png"]]
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88.2	69	Now click on the +and choose Add other Account from the list.
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84.1	71	[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/Funktionsadresse/WebHome/Screenshot 2019-12-03 at 16.16.58.png\|\|alt="Screenshot 2019-12-03 at 16.16.58.png" height="551" width="779"]]
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88.2	73	Click on Mail account.
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84.1	75	[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/Funktionsadresse/WebHome/Screenshot 2019-12-03 at 16.17.37.png\|\|alt="Screenshot 2019-12-03 at 16.17.37.png" height="567" width="780"]]
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88.2	77	Next, enter the project email address and your own ITO/ma.tum password. In the Name field you can either enter the project name and your own name, or only your name.
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84.1	79	[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/Funktionsadresse/WebHome/Screenshot 2019-12-03 at 16.30.28.png\|\|alt="Screenshot 2019-12-03 at 16.30.28.png" height="568" width="793"]]
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88.2	81	In this next step please enter:
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88.2	83	Email Address : Project Email Address
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88.2	85	Username: ITO/ma.tum-login@projectname (i.e. mustemay@reisebue, if the name is longer than 8 characters it will be shortened)
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88.2	87	Password: ITO/ma.tum password
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84.1	89	[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/Funktionsadresse/WebHome/Screenshot 2019-12-03 at 16.30.59.png\|\|alt="Screenshot 2019-12-03 at 16.30.59.png" height="568" width="792"]]
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88.2	91	You can either choose both or only the Mail option here, depending on whether you wish to use the account for Notes as well or not.
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84.1	93	[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/Funktionsadresse/WebHome/Screenshot 2019-12-03 at 16.31.09.png\|\|alt="Screenshot 2019-12-03 at 16.31.09.png"]]
1.1	94
	95	=== 3.2. Windows Outlook 2016 ===
	96
88.2	97	Open the program and click on File.
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88.2	99
1.1	100	[[image:office2016file.png\|\|width="1000"]]
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88.2	102	Click on Add account.
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88.2	104
1.1	105	[[image:office2016addaccount.png\|\|width="1000"]]
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88.2	107	Set the checkmark for Manual set up additional server types and click Next.
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88.2	109
1.1	110	[[image:office2016manualsetuporadditionalservertypes.png\|\|width="1000"]]
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88.2	112	Choose the account type POP and click Next.
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88.2	114
1.1	115	[[image:office2016popimap.png\|\|width="1000"]]
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88.2	117	Fill out the imput mask as shown in the screenshot and click on More settings.
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88.2	119	Email Address: projectname@ma.tum.de
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88.2	121	* Username: Math-Login@projectname (i.e. mustemay@reisebue, if the name is longer than 8 characters it will be shortened)
	122	* Password: Math-Password
	123	* Incoming mail server: mail.ma.tum.de, Port:995
	124	* Outgoing mail server: mail.ma.tum.de, Port:465
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	126	[[image:office2016moresettings.png\|\|width="1000"]]
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88.2	128	In the Outgoing server tab, choose the following options.
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88.2	130
1.1	131	[[image:office2016outgoingserver.png\|\|width="1000"]]
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88.2	133	Now click on the Advanced tab and once againg choose the following options, before confirming with OK.
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88.2	135
1.1	136	[[image:office2016advanced.png\|\|width="1000"]]
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88.2	138	In the new window, enter your Username, the Serveraddress and your ITO/ma.tum password and confirm with OK.
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1.1	141	[[image:office2016ok.png\|\|width="1000"]]
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88.2	143	Test will be made for a short time. If these are performed successfully, you can click Close in order to continue. Otherwise you will need to check the options and make sure everything is set up correctly.
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88.2	145
1.1	146	[[image:office2016test.png\|\|width="1000"]]
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88.2	148	Finally click on Finish, if you do not wish to set up any further accounts.
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88.2	150
1.1	151	[[image:office2016finish.png\|\|width="1000"]]
	152
	153	=== 3.3. Windows Outlook 2019 ===
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88.2	155	Open the program and click on File.
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88.2	157
1.1	158	[[image:file00.png\|\|width="1000"]]
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88.2	160	Click on Add account.
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88.2	162
1.1	163	[[image:Addaccount01.png\|\|width="1000"]]
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88.2	165	Enter the email address of the project and set the check mark for Let me set up my account manually and click on Connect.
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88.2	167
1.1	168	[[image:connect.png\|\|width="1000"]]
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88.2	170	Choose the account type POP and click Connect.
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88.2	172
1.1	173	[[image:accounttype2.png\|\|width="1000"]]
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88.2	175	Enter the options as shown on the screen shot.
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88.2	177
1.1	178	[[image:popsettings3.png\|\|width="1000"]]
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88.2	180	Enter your ITO password.
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88.2	182
1.1	183	[[image:passwort4.png\|\|width="1000"]]
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88.2	185	Enter the username ITO-Login@projectname (i.e. mustemay@reisebue, if the name is longer than 8 characters it will be shortened)
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88.2	187
1.1	188	[[image:username5.png\|\|width="1000"]]
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88.2	190	Finally click on OK to confirm.
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88.2	192
1.1	193	[[image:complete6.png\|\|width="1000"]]
	194
	195	=== 3.4. Apple Outlook 2019 ===
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88.2	197	Click on the tab Outlook and choose Preferences.
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88.2	200	[[image:Screenshot 2020-04-22 at 17.13.07a.png\|\|width="1000"]] Next, chooseAccounts.
	201	[[image:Screenshot 2020-04-22 at 17.13.24a.png\|\|width="800"]] If you have not yet set up any email accounts, you will see an Add Email Account button in the middle of the window. In order to add an email account, click on the + symbol and choose New Account.
	202	[[image:Screenshot 2020-04-22 at 17.13.46a.png\|\|width="800"]]
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88.2	205	[[image:Screenshot 2020-04-22 at 17.17.53a.png\|\|width="900"]]
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88.2	207	Enter the email address of the account, that you wish to add and click on Continue.
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	210	[[image:Screenshot 2020-04-22 at 22.44.50funktionenteremail.png\|\|width="800"]]
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88.2	212	Now enter the following data:
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88.2	214	* Email Address: projectname@ma.tum.de
	215	* Username: Math-Login@projectname (i.e. mustemay@reisebue, if the name is longer than 8 characters it will be shortened)
	216	* Password: Math-Password
	217	* Accounttype: IMAP
	218	* Incoming Server: mail.ma.tum.de, Port:993
	219	* Outgoing Server: mail.ma.tum.de, Port:465
	220	and set the check mark for Use SSL to connect for both servers, before clicking on Add Account.
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	222	[[image:Screenshot 2020-04-22 at 22.51.04dfunktionsadresseimap.png\|\|width="800"]]
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88.2	224	The account has now been added. You can either choose to add more accounts or click on Done and complete the setup process.
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88.2	226
1.1	227	[[image:Screenshot 2020-04-22 at 17.16.54reisebuerodone.png\|\|width="800"]]
	228
	229	=== 3.5. Thunderbird ===
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88.2	231	Open Thunderbird and in the Set up Tab click on E-Mail.
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88.2	233
1.1	234	[[image:Screenshot 2020-04-23 at 02.43.08thunderbirdemail.png\|\|width="800"]]
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88.2	236	You can alternatively find this option by clicking on symbol with 3 stripes. Click on the symbol and choose Preferences.
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88.2	238
1.1	239	[[image:Screenshot 2020-04-23 at 03.08.22thunderbirdeinstellungen.png\|\|width="800"]]
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88.2	241	Next choose Account Preferences.
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88.2	243
1.1	244	[[image:Screenshot 2020-04-23 at 03.08.36thunderbirdkonteneinstellungen.png\|\|width="900"]]
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88.2	246	In the open window down at the bottom left corner you can find the option Account Actions. Click on it and choose Add Email Account.
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88.2	248
1.1	249	[[image:Screenshot 2020-04-23 at 03.12.56thunderbirdemailkontohinzufügen.png\|\|width="800"]]
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88.2	251	Enter your display name, the project email address and your ITO/ma.tum password and click on Manual Setup.
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88.2	253
1.1	254	[[image:Screenshot 2020-04-23 at 02.52.36thunderbirdmanuellbearbeiten.png\|\|width="800"]]
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88.2	256	Next fill out the input mask of the window as shown:
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88.2	258	* Email Address: projektname@ma.tum.de
	259	* Username: Math-Login@projectname (i.e. mustemay@reisebue, if the name is longer than 8 characters it will be shortened)
	260	* Password: Math-Password
	261	* Incoming Server: mail.ma.tum.de, Port:993
	262	* Outgoing Server: mail.ma.tum.de, Port:465
	263	and click on Finished.
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	265	[[image:Screenshot 2020-04-23 at 02.44.41THUNDERBIRDFUNKTIONSADRESSE.png\|\|width="1000"]]

Wiki source code of Shared Folder in der MA Domäne

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