Last modified by Aysegül Omus on 2024/05/16 10:29
From version 8.1
edited by Begüm Balat
on 2023/07/14 11:47
Change comment: There is no comment for this version
To version 32.1
edited by Aysegül Omus
on 2024/05/16 10:29
Change comment: There is no comment for this version

Summary

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Title
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1 -Set up shared folders in the CIT domain
1 +Shared Folder in CIT Domain
Author
... ... @@ -1,1 +1,1 @@
1 -XWiki.balb
1 +XWiki.kahraman
Content
... ... @@ -1,126 +1,301 @@
1 -This describes how to configure the shared folder in the email program.
1 +
2 2  
3 += How can I set up CIT shared folder? =
4 +
5 +
6 +This describes how to configure the CIT shared folder in the email program.
7 +
3 3  {{toc/}}
4 4  
5 5  == 0. The most important information in brief ==
6 6  
7 7  
8 -(% style="margin-right:auto" %)
9 -| E-Mail | Projektname@Label.cit.tum.de
10 -| Hostname IMAP | mail.cit.tum.de
11 -| Hostname SMTP | mail.cit.tum.de
12 -| Port IMAP | 993
13 -| Port SMTP | 465
14 -| Verbindungssicherheit | SSL/TLS
15 -| Authentifiziungsmethode | Normales Passwort
16 -| Benutzername | Projektname.Label+ ITO Login (wie kinderbetreuung.vej+musterma)
17 -| Passwort | Passwort
13 +Participants in the shared folder must add a new account in the mail client (e.g. Thunderbird, Outlook). The login data is displayed in the StructureDB each time users are added, but in general is always as in the following description:
18 18  
15 +
16 +
17 +(% style="margin-right:auto; width:626px" %)
18 +|(% style="width:180px" %) E-Mail |(% style="width:443px" %) Projektname@Label.cit.tum.de
19 +|(% style="width:180px" %) Hostname IMAP |(% style="width:443px" %) mail.cit.tum.de
20 +|(% style="width:180px" %) Hostname SMTP |(% style="width:443px" %) mail.cit.tum.de
21 +|(% style="width:180px" %) Port IMAP |(% style="width:443px" %) 993
22 +|(% style="width:180px" %) Port SMTP |(% style="width:443px" %) 465
23 +|(% style="width:180px" %) Verbindungssicherheit |(% style="width:443px" %) SSL/TLS
24 +|(% style="width:180px" %) Authentifiziungsmethode |(% style="width:443px" %) Normales Password
25 +|(% style="width:180px" %) Username |(% style="width:443px" %) Project name.Label+ ITO Login (like kinderbetreuung.ito+musterma)
26 +|(% style="width:180px" %) Password |(% style="width:443px" %) CIT Password
27 +
28 +
29 +
30 +
31 +
32 +
33 +
34 +
35 +
36 +
37 +
38 +**Access via Webmail:**
39 +
40 +* Website: https:~/~/webmail.in.tum.de/
41 +* Username: Projektname.Label+ ITO Login (like kinderbetreuung.ito+musterma)
42 +* Password: CIT Password
43 +
19 19  == 1. Linux - Thunderbird ==
20 20  
21 -Click the email option in the Set Up Another Account tab.
22 22  
23 -[[image:2editedcropped.png||width="900"]]
47 +Click the **Email** option in the **Set Up Another Account** tab.
24 24  
25 -Write down your credentials and login.
49 +[[image:thunderbirdenglischsetupanotheraccountklein.png]]
26 26  
27 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednew1.png?width=900&rev=1.1||alt="3editedcropped.png" width="900"]]
28 28  
29 -Click on configure manually, then select the IMAP option.
30 30  
31 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednew2.png?width=900&rev=1.1||alt="4editedcropped.png" width="900"]]
32 32  
33 -Complete the details like in the image below, with these settings and the shared E-Mail address, and then click on done.
54 +Or you can first click on the gear icon, then click **Account Actions** and select **Add Mail Account...** from the drop-down list.
34 34  
35 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednewa.png?width=675&height=850&rev=1.1||alt="5editedcropped.png" height="850" width="675"]]
56 +[[image:thunderbirdenglischaddmailaccountt.png]]
36 36  
37 -== 2. Apple - Thunderbird ==
38 38  
39 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook1.png?rev=1.1||alt="macsharedoutlook1.png"]]
40 40  
41 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook2.png?width=725&height=376&rev=1.1||alt="macsharedoutlook2.png" height="376" width="725"]]
60 +Fill out **the shared mailbox email address and your CIT password **and log in as shown.
42 42  
43 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook3.png?width=728&height=647&rev=1.1||alt="macsharedoutlook3.png" height="647" width="728"]]
62 +Select the **IMAP option and **then click **Set up manually.**
44 44  
45 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook4a.png?width=727&height=874&rev=1.1||alt="macsharedoutlook4.png" height="874" width="727"]]
64 +​[[image:thunderbirdenglsichconfiguremanually.png]]​
46 46  
47 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook5a.png?width=721&height=869&rev=1.1||alt="macsharedoutlook5.png" height="869" width="721"]]
48 48  
49 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook6a.png?width=722&height=871&rev=1.1||alt="macsharedoutlook6.png" height="871" width="722"]]
67 +For the username, enter Projectname.Label+ITO Login ( **like kinderbetreuung.ito+musterma** ) and write your CIT password as the password.
50 50  
51 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook7a.png?width=720&height=873&rev=1.1||alt="macsharedoutlook7.png" height="873" width="720"]]
69 +Additionally, change the Hostname to **mail.cit.tum.de** .
52 52  
53 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook8a.png?width=709&height=858&rev=1.1||alt="macsharedoutlook8.png" height="858" width="709"]]
71 +Fill in the other fields as shown in the screenshot below and then click **Done**. The details can be found in the table above.
54 54  
73 +​[[image:thunderbirdenglsichdone.png]]​
74 +
75 +
76 +
77 +== 2. Apple - Outlook ==
78 +
79 +
80 +
81 +Click on **Outlook** in the tab above and open **Preferences.**
82 +
83 +​[[image:attach:macsharedoutlook1.png]]​
84 +
85 +
86 +​
87 +
88 +Then click on **Accounts.**
89 +
90 +[[image:attach:macsharedoutlook2.png||height="307" width="592"]]
91 +
92 +
93 +Here**,** first click on the **plus sign (+)** and then on **New** **Account**.
94 +
95 +[[image:attach:macsharedoutlook3.png||height="634" width="713"]]
96 +
97 +
98 +**In the opened window,** enter the email address for the shared folder and click **Continue**. In our example it is **kinderbetreuung@ito.cit.tum.de.**
99 +
100 + In this window select the  **IMAP** service.
101 +
102 +
103 +[[image:macsharedoutlook5a-3new.png]]
104 +
105 +
106 +
107 +**Then** click **Continue** .​
108 +
109 +
110 +[[image:macsharedoutlookenglisch6a.png]]
111 +
112 +
113 +
114 +For IMAP Username, enter Projectname.Label+ITO Login ( **like kinderbetreuung.ito+musterma ) and enter your CIT password** in both password areas . Fill out the other fields as shown in the screenshot below and click **Add Account**. The details can be found in the table above.
115 +
116 +
117 +[[image:macsharedoutlookenglisch7a.png]]
118 +
119 +
120 +
121 +Then you are done.
122 +
123 +
124 +[[image:macsharedoutlookenglisch8a.png]]
125 +
126 +​​
127 +
128 +
129 +If you have any questions or problems, please feel free to send us an email to [[support@ito.cit.tum.de>>mailto:support@ito.cit.tum.de]] .
130 +
131 +
55 55  == 3. Apple - Mail Programm ==
56 56  
57 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Screenshot%202023-03-14%20at%2022.20.08.png?rev=1.1||alt="Screenshot 2023-03-14 at 22.20.08.png"]]
134 +​
58 58  
59 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit2.png?rev=1.1||alt="applesharedcit2.png"]]
136 + First, click on Mail and then on **Accounts**.
60 60  
61 -== [[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit3.png?rev=1.1||alt="applesharedcit3.png"]] ==
138 +[[image:attach:Screenshot 2023-03-14 at 22.20.08.png]]
62 62  
63 -== [[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit4a.png?rev=1.1||alt="applesharedcit4.png"]] ==
64 64  
65 -== [[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit5a.png?rev=1.3||alt="applesharedcit5.png"]] ==
141 +Here select  **Add Other Account**.
66 66  
143 +[[image:applesharedcitenglisch2.png]]
67 67  
68 -== 4. Windows - Outlook 2019 ==
69 69  
70 70  
71 71  
72 -Open the Program and click on **File**
148 +In the opened window click on **Mail Account**.
73 73  
74 74  
151 +[[image:applesharedcitenglisch3.png]]
75 75  
153 +
154 +
155 +Enter the **shared email address** and **your CIT password** for the account. Then click **Sign In** .
156 +
157 +[[image:applesharedcit4anew.png]]
158 +
159 +
160 +For the **incoming** and **outgoing mail server,** enter **mail.cit.tum.de** and click **Sign In **again to complete the setup process.
161 +
162 +[[image:applesharedcitenglisch5a.png]]
163 +
164 +
165 +​
166 +
167 +
168 +== 4. Windows - Outlook 2019 ==
169 +
170 +
171 +Open the Program and click on **File.**
76 76  [[image:file.png||width="600"]]
77 77  
78 78  
79 79  
80 80  Click on **Add account**.
177 +[[image:Addaccount.png||width="600"]]
81 81  
82 82  
180 +[[image:en1.PNG]]
83 83  
84 -[[image:Addaccount.png||width="600"]]
85 85  
86 86  
87 87  
88 -Enter the email address of the project and set the check mark for **Let me set up my account manually** and click on **Connect**.
185 +Enter the email address of the project, set the check mark for **Let me set up my account manually,** and click on **Connect**.
89 89  
187 +[[image:en2.PNG]]
90 90  
91 91  
92 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%203newneu.png?width=900&rev=1.1||alt="Schritt 3.png" width="900"]]
190 +​​
93 93  
94 94  
95 95  
96 96  Choose the account type IMAP and click Connect.
97 97  
196 +[[image:en3.PNG]]
98 98  
99 99  
100 -[[image:accounttype.png||width="600"]]
101 101  
102 102  
201 +Enter the options as shown on the screenshot. Then click **Next**.
103 103  
104 -Enter the options as shown on the screenshot.
203 +​[[image:en4.PNG]]​
105 105  
106 106  
206 +**Don't enter your CIT password**. Just click "**Connect**".
207 +[[image:en5a.PNG]]
107 107  
108 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%205newneu.png?width=900&rev=1.1||alt="Schritt 5.png" width="900"]]
109 109  
110 110  
211 +Enter the username Projektname.Label+ ITO Login (like kinderbetreuung.ito+musterma) and your CIT password.
111 111  
112 -DON`T enter your ITO password. Just click "Connect".
113 113  
214 +[[image:ot2.png]]
114 114  
115 -[[image:passwort.png||width="600"]]
116 116  
217 +[[image:en7.PNG]]
117 117  
118 118  
119 -Enter the username ITO-Login@projectname (i.e. mustema@i99.vej, if the name is longer than 8 characters it will be shortened)
120 120  
121 121  
122 122  
123 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%207newneu.png?width=900&rev=1.1||alt="Schritt 7.png" width="900"]]
124 124  
125 125  
126 126  == 5. Windows - Outlook 2016 ==
226 +
227 +Click **"File".**
228 +[[image:Screenshot_1.png]]
229 +
230 +
231 +
232 +Click **"Add Account".**
233 +[[image:Screenshot_2.png]]
234 +
235 +
236 +
237 +Choose **"Manual setup or additional server types"** and click **"Next".**
238 +[[image:Screenshot_3.png]]
239 +
240 +
241 +
242 +Choose **"POP or IMAP" **and click on**  "Next"..**
243 +[[image:Screenshot_4.png]]
244 +
245 +
246 +
247 +Fill out your **own** credentials and the incoming/outgoing mail server as below.
248 +
249 +[[image:Screenshot_5moresettings.png]]
250 +
251 +Choose **"My outgoing server(SMTP) requires authentication" **by **"Outgoing Server"**.
252 +[[image:Screenshot_6.png]]
253 +
254 +
255 +
256 +Fill out the Server Port Numbers as **below** under **Advanced**.
257 +[[image:Screenshot_7.png]]
258 +
259 +
260 +Then click on **Next**.
261 +
262 +[[image:Screenshot_5next.png]]
263 +
264 +
265 +
266 +
267 +== 6.Ipad ==
268 +
269 +​​​
270 +
271 + Open Settings on your iPad and click on **Mail,** Accounts then Add **Account.**
272 +
273 +[[image:mailaccounthinzufügen.jpeg]]
274 +
275 +
276 +Click on **Others**.
277 +
278 +[[image:mailaccounthinzufügenandere.jpeg]]
279 +
280 +
281 +Click on **add mail account**.
282 +
283 +[[image:mail-accounthinzufügen.jpeg]]
284 +
285 +
286 +Enter the shared **email address** and your CIT **password** and click **Next .**
287 +
288 +[[image:neueraccount.jpeg]]
289 +
290 +
291 +
292 +As the user name, write **Projectname.LABEL+YourCITID** (such as kinderbetreuung.ito.+musterma) and enter **mail.cit.tum.de** for the incoming and outgoing mail servers and click **Next .**
293 +
294 +[[image:neueraccountdetails.jpeg]]
295 +
296 +
297 +Click **Save** to complete setting up the shared mail account.[[image:ende.jpeg]]
298 +
299 +
300 +
301 +​​