Last modified by Aysegül Omus on 2024/05/16 10:29
From version 31.1
edited by Aysegül Omus
on 2024/05/16 10:29
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To version 9.1
edited by Aysegül Omus
on 2023/08/29 11:53
Change comment: There is no comment for this version

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Title
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1 -Shared Folder in CIT Domain
1 +Set up shared folders in the CIT domain
Content
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1 -
1 +This describes how to configure the shared folder in the email program.
2 2  
3 -= How can I set up CIT shared folder? =
4 -
5 -
6 -This describes how to configure the CIT shared folder in the email program.
7 -
8 8  {{toc/}}
9 9  
10 10  == 0. The most important information in brief ==
11 11  
12 12  
13 -Participants in the shared folder must add a new account in the mail client (e.g. Thunderbird, Outlook). The login data is displayed in the StructureDB each time users are added, but in general is always as in the following description:
8 +(% style="margin-right:auto" %)
9 +| E-Mail | Projektname@Label.cit.tum.de
10 +| Hostname IMAP | mail.cit.tum.de
11 +| Hostname SMTP | mail.cit.tum.de
12 +| Port IMAP | 993
13 +| Port SMTP | 465
14 +| Verbindungssicherheit | SSL/TLS
15 +| Authentifiziungsmethode | Normales Passwort
16 +| Benutzername | Projektname.Label+ ITO Login (wie kinderbetreuung.vej+musterma)
17 +| Passwort | Passwort
14 14  
15 -
16 -
17 -(% style="margin-right:auto; width:626px" %)
18 -|(% style="width:180px" %) E-Mail |(% style="width:443px" %) Projektname@Label.cit.tum.de
19 -|(% style="width:180px" %) Hostname IMAP |(% style="width:443px" %) mail.cit.tum.de
20 -|(% style="width:180px" %) Hostname SMTP |(% style="width:443px" %) mail.cit.tum.de
21 -|(% style="width:180px" %) Port IMAP |(% style="width:443px" %) 993
22 -|(% style="width:180px" %) Port SMTP |(% style="width:443px" %) 465
23 -|(% style="width:180px" %) Verbindungssicherheit |(% style="width:443px" %) SSL/TLS
24 -|(% style="width:180px" %) Authentifiziungsmethode |(% style="width:443px" %) Normales Password
25 -|(% style="width:180px" %) Username |(% style="width:443px" %) Project name.Label+ ITO Login (like kinderbetreuung.ito+musterma)
26 -|(% style="width:180px" %) Password |(% style="width:443px" %) CIT Password
27 -
28 -
29 -
30 -
31 -
32 -
33 -
34 -
35 -
36 -
37 -
38 -**Access via Webmail:**
39 -
40 -* Website: https:~/~/webmail.in.tum.de/
41 -* Username: Projektname.Label+ ITO Login (like kinderbetreuung.ito+musterma)
42 -* Password: CIT Password
43 -
44 44  == 1. Linux - Thunderbird ==
45 45  
21 +Click the email option in the Set Up Another Account tab.
46 46  
47 -Click the **Email** option in the **Set Up Another Account** tab.
23 +[[image:2editedcropped.png||width="900"]]
48 48  
49 -[[image:thunderbirdenglischsetupanotheraccountklein.png]]
25 +Write down your credentials and login.
50 50  
27 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednew1.png?width=900&rev=1.1||alt="3editedcropped.png" width="900"]]
51 51  
29 +Click on configure manually, then select the IMAP option.
52 52  
31 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednew2.png?width=900&rev=1.1||alt="4editedcropped.png" width="900"]]
53 53  
54 -Or you can first click on the gear icon, then click **Account Actions** and select **Add Mail Account...** from the drop-down list.
33 +Complete the details like in the image below, with these settings and the shared E-Mail address, and then click on done.
55 55  
56 -[[image:thunderbirdenglischaddmailaccountt.png]]
35 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednewa.png?width=675&height=850&rev=1.1||alt="5editedcropped.png" height="850" width="675"]]
57 57  
37 +== 2. Apple - Thunderbird ==
58 58  
39 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook1.png?rev=1.1||alt="macsharedoutlook1.png"]]
59 59  
60 -Fill out **the shared mailbox email address and your CIT password **and log in as shown.
41 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook2.png?width=725&height=376&rev=1.1||alt="macsharedoutlook2.png" height="376" width="725"]]
61 61  
62 -Select the **IMAP option and **then click **Set up manually.**
43 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook3.png?width=728&height=647&rev=1.1||alt="macsharedoutlook3.png" height="647" width="728"]]
63 63  
64 -​[[image:thunderbirdenglsichconfiguremanually.png]]​
45 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook4a.png?width=727&height=874&rev=1.1||alt="macsharedoutlook4.png" height="874" width="727"]]
65 65  
47 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook5a.png?width=721&height=869&rev=1.1||alt="macsharedoutlook5.png" height="869" width="721"]]
66 66  
67 -For the username, enter Projectname.Label+ITO Login ( **like kinderbetreuung.ito+musterma** ) and write your CIT password as the password.
49 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook6a.png?width=722&height=871&rev=1.1||alt="macsharedoutlook6.png" height="871" width="722"]]
68 68  
69 -Additionally, change the Hostname to **mail.cit.tum.de** .
51 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook7a.png?width=720&height=873&rev=1.1||alt="macsharedoutlook7.png" height="873" width="720"]]
70 70  
71 -Fill in the other fields as shown in the screenshot below and then click **Done**. The details can be found in the table above.
53 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook8a.png?width=709&height=858&rev=1.1||alt="macsharedoutlook8.png" height="858" width="709"]]
72 72  
73 -​[[image:thunderbirdenglsichdone.png]]​
74 -
75 -
76 -
77 -== 2. Apple - Outlook ==
78 -
79 -
80 -
81 -Click on **Outlook** in the tab above and open **Preferences.**
82 -
83 -​[[image:attach:macsharedoutlook1.png]]​
84 -
85 -
86 -​
87 -
88 -Then click on **Accounts.**
89 -
90 -[[image:attach:macsharedoutlook2.png||height="307" width="592"]]
91 -
92 -
93 -Here**,** first click on the **plus sign (+)** and then on **New** **Account**.
94 -
95 -[[image:attach:macsharedoutlook3.png||height="634" width="713"]]
96 -
97 -
98 -**In the opened window,** enter the email address for the shared folder and click **Continue**. In our example it is **kinderbetreuung@ito.cit.tum.de.**
99 -
100 - In this window select the  **IMAP** service.
101 -
102 -
103 -[[image:macsharedoutlook5a-3new.png]]
104 -
105 -
106 -
107 -**Then** click **Continue** .​
108 -
109 -
110 -[[image:macsharedoutlookenglisch6a.png]]
111 -
112 -
113 -
114 -For IMAP Username, enter Projectname.Label+ITO Login ( **like kinderbetreuung.ito+musterma ) and enter your CIT password** in both password areas . Fill out the other fields as shown in the screenshot below and click **Add Account**. The details can be found in the table above.
115 -
116 -
117 -[[image:macsharedoutlookenglisch7a.png]]
118 -
119 -
120 -
121 -Then you are done.
122 -
123 -
124 -[[image:macsharedoutlookenglisch8a.png]]
125 -
126 -​​
127 -
128 -
129 -If you have any questions or problems, please feel free to send us an email to [[support@ito.cit.tum.de>>mailto:support@ito.cit.tum.de]] .
130 -
131 -
132 132  == 3. Apple - Mail Programm ==
133 133  
134 -​
57 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Screenshot%202023-03-14%20at%2022.20.08.png?rev=1.1||alt="Screenshot 2023-03-14 at 22.20.08.png"]]
135 135  
136 - First, click on Mail and then on **Accounts**.
59 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit2.png?rev=1.1||alt="applesharedcit2.png"]]
60 + [[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit3.png?rev=1.1||alt="applesharedcit3.png"]]
137 137  
138 -[[image:attach:Screenshot 2023-03-14 at 22.20.08.png]]
62 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit4a.png?rev=1.1||alt="applesharedcit4.png"]] ==
139 139  
64 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit5a.png?rev=1.3||alt="applesharedcit5.png"]] ==
140 140  
141 -Here select  **Add Other Account**.
142 142  
143 -[[image:applesharedcitenglisch2.png]]
67 +== 4. Windows - Outlook 2019 ==
144 144  
145 145  
146 146  
71 +Open the Program and click on **File**
147 147  
148 -In the opened window click on **Mail Account**.
149 149  
150 150  
151 -[[image:applesharedcitenglisch3.png]]
152 -
153 -
154 -
155 -Enter the **shared email address** and **your CIT password** for the account. Then click **Sign In** .
156 -
157 -[[image:applesharedcit4anew.png]]
158 -
159 -
160 -For the **incoming** and **outgoing mail server,** enter **mail.cit.tum.de** and click **Sign In **again to complete the setup process.
161 -
162 -[[image:applesharedcitenglisch5a.png]]
163 -
164 -
165 -​
166 -
167 -
168 -== 4. Windows - Outlook 2019 ==
169 -
170 -
171 -Open the Program and click on **File.**
172 172  [[image:file.png||width="600"]]
173 173  
174 174  
175 175  
176 176  Click on **Add account**.
177 -[[image:Addaccount.png||width="600"]]
178 178  
179 179  
180 -[[image:en1.PNG]]
181 181  
83 +[[image:Addaccount.png||width="600"]]
182 182  
183 183  
184 184  
185 -Enter the email address of the project, set the check mark for **Let me set up my account manually,** and click on **Connect**.
87 +Enter the email address of the project and set the check mark for **Let me set up my account manually** and click on **Connect**.
186 186  
187 -[[image:en2.PNG]]
188 188  
189 189  
190 -​​
91 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%203newneu.png?width=900&rev=1.1||alt="Schritt 3.png" width="900"]]
191 191  
192 192  
193 193  
194 194  Choose the account type IMAP and click Connect.
195 195  
196 -[[image:en3.PNG]]
197 197  
198 198  
99 +[[image:accounttype.png||width="600"]]
199 199  
200 200  
201 -Enter the options as shown on the screenshot. Then click **Next**.
202 202  
203 -​[[image:en4.PNG]]​
103 +Enter the options as shown on the screenshot.
204 204  
205 205  
206 -**Don't enter your CIT password**. Just click "**Connect**".
207 -[[image:en5a.PNG]]
208 208  
107 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%205newneu.png?width=900&rev=1.1||alt="Schritt 5.png" width="900"]]
209 209  
210 210  
211 -Enter the username Projektname.Label+ ITO Login (like kinderbetreuung.ito+musterma) and your CIT password.
212 212  
111 +DON`T enter your ITO password. Just click "Connect".
213 213  
214 -[[image:ot2.png]]
215 215  
114 +[[image:passwort.png||width="600"]]
216 216  
217 -[[image:en7.PNG]]
218 218  
219 219  
118 +Enter the username ITO-Login@projectname (i.e. mustema@i99.vej, if the name is longer than 8 characters it will be shortened)
220 220  
221 221  
222 222  
122 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%207newneu.png?width=900&rev=1.1||alt="Schritt 7.png" width="900"]]
223 223  
224 224  
225 225  == 5. Windows - Outlook 2016 ==
226 -
227 -Click **"File".**
228 -[[image:Screenshot_1.png]]
229 -
230 -
231 -
232 -Click **"Add Account".**
233 -[[image:Screenshot_2.png]]
234 -
235 -
236 -
237 -Choose **"Manual setup or additional server types"** and click **"Next".**
238 -[[image:Screenshot_3.png]]
239 -
240 -
241 -
242 -Choose **"POP or IMAP" **and click on**  "Next"..**
243 -[[image:Screenshot_4.png]]
244 -
245 -
246 -
247 -Fill out your **own** credentials and the incoming/outgoing mail server as below.
248 -
249 -[[image:Screenshot_5moresettings.png]]
250 -
251 -Choose **"My outgoing server(SMTP) requires authentication" **by **"Outgoing Server"**.
252 -[[image:Screenshot_6.png]]
253 -
254 -
255 -
256 -Fill out the Server Port Numbers as **below** under **Advanced**.
257 -[[image:Screenshot_7.png]]
258 -
259 -
260 -Then click on **Next**.
261 -
262 -[[image:Screenshot_5next.png]]
263 -
264 -
265 -
266 -
267 -== 6.Ipad ==
268 -
269 -​​​
270 -
271 - Open Settings on your iPad and click on **Mail,** Accounts then Add **Account.**
272 -
273 -[[image:mailaccounthinzufügen.jpeg]]
274 -
275 -
276 -Click on **Others**.
277 -
278 -[[image:mailaccounthinzufügenandere.jpeg]]
279 -
280 -
281 -Click on **add mail account**.
282 -
283 -[[image:mail-accounthinzufügen.jpeg]]
284 -
285 -
286 -Enter the shared **email address** and your CIT **password** and click **Next .**
287 -
288 -[[image:neueraccount.jpeg]]
289 -
290 -
291 -
292 -As the user name, write **Projectname.LABEL+YourCITID** (such as kinderbetreuung.ito.+musterma) and enter **mail.cit.tum.de** for the incoming and outgoing mail servers and click **Next .**
293 -
294 -[[image:neueraccountdetails.jpeg]]
295 -
296 -
297 -Click **Save** to complete setting up the shared mail account.[[image:ende.jpeg]]
298 -
299 -
300 -
301 -​​