Last modified by Aysegül Omus on 2024/05/16 10:29
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edited by Aysegül Omus
on 2024/05/16 10:29
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To version 18.1
edited by Aysegül Omus
on 2023/12/27 17:12
Change comment: There is no comment for this version

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Title
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1 -Shared Folder in CIT Domain
1 +How can I set up CIT shared folder?
Content
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1 -
2 -
3 -= How can I set up CIT shared folder? =
4 -
5 -
6 6  This describes how to configure the CIT shared folder in the email program.
7 7  
8 8  {{toc/}}
... ... @@ -10,6 +10,7 @@
10 10  == 0. The most important information in brief ==
11 11  
12 12  
8 +
13 13  Participants in the shared folder must add a new account in the mail client (e.g. Thunderbird, Outlook). The login data is displayed in the StructureDB each time users are added, but in general is always as in the following description:
14 14  
15 15  
... ... @@ -21,150 +21,70 @@
21 21  |(% style="width:180px" %) Port IMAP |(% style="width:443px" %) 993
22 22  |(% style="width:180px" %) Port SMTP |(% style="width:443px" %) 465
23 23  |(% style="width:180px" %) Verbindungssicherheit |(% style="width:443px" %) SSL/TLS
24 -|(% style="width:180px" %) Authentifiziungsmethode |(% style="width:443px" %) Normales Password
25 -|(% style="width:180px" %) Username |(% style="width:443px" %) Project name.Label+ ITO Login (like kinderbetreuung.ito+musterma)
20 +|(% style="width:180px" %) Authentifiziungsmethode |(% style="width:443px" %) Normales Passwort
21 +|(% style="width:180px" %) Username |(% style="width:443px" %) Projektname.Label+ ITO Login (like kinderbetreuung.vej+musterma)
26 26  |(% style="width:180px" %) Password |(% style="width:443px" %) CIT Password
27 27  
28 -
29 -
30 -
31 -
32 -
33 -
34 -
35 -
36 -
37 -
38 38  **Access via Webmail:**
39 39  
40 40  * Website: https:~/~/webmail.in.tum.de/
41 -* Username: Projektname.Label+ ITO Login (like kinderbetreuung.ito+musterma)
27 +* Username: Projektname.Label+ ITO Login (like kinderbetreuung.vej+musterma)
42 42  * Password: CIT Password
43 43  
44 44  == 1. Linux - Thunderbird ==
45 45  
46 46  
47 -Click the **Email** option in the **Set Up Another Account** tab.
33 +Click the email option in the Set Up another Account tab.
48 48  
49 -[[image:thunderbirdenglischsetupanotheraccountklein.png]]
35 +[[image:2editedcropped.png||height="466" width="748"]]
50 50  
51 51  
52 52  
39 +Write down your credentials and login.
53 53  
54 -Or you can first click on the gear icon, then click **Account Actions** and select **Add Mail Account...** from the drop-down list.
41 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednew1.png?width=900&rev=1.1||alt="3editedcropped.png" height="550" width="744"]]
55 55  
56 -[[image:thunderbirdenglischaddmailaccountt.png]]
57 57  
44 +Click on configure manually, then select the IMAP option.
58 58  
46 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednew2.png?width=900&rev=1.1||alt="4editedcropped.png" height="755" width="741"]]
59 59  
60 -Fill out **the shared mailbox email address and your CIT password **and log in as shown.
48 +Complete the details like in the image below, with these settings and the shared E-Mail address, and then click on done.
61 61  
62 -Select the **IMAP option and **then click **Set up manually.**
50 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednewa.png?width=675&height=850&rev=1.1||alt="5editedcropped.png" height="922" width="732"]]
63 63  
64 -​[[image:thunderbirdenglsichconfiguremanually.png]]​
52 +== 2. Apple - Thunderbird ==
65 65  
54 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook1.png?rev=1.1||alt="macsharedoutlook1.png"]]
66 66  
67 -For the username, enter Projectname.Label+ITO Login ( **like kinderbetreuung.ito+musterma** ) and write your CIT password as the password.
56 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook2.png?width=725&height=376&rev=1.1||alt="macsharedoutlook2.png" height="376" width="725"]]
68 68  
69 -Additionally, change the Hostname to **mail.cit.tum.de** .
58 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook3.png?width=728&height=647&rev=1.1||alt="macsharedoutlook3.png" height="647" width="728"]]
70 70  
71 -Fill in the other fields as shown in the screenshot below and then click **Done**. The details can be found in the table above.
60 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook4a.png?width=727&height=874&rev=1.1||alt="macsharedoutlook4.png" height="874" width="727"]]
72 72  
73 -​[[image:thunderbirdenglsichdone.png]]​
62 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook5a.png?width=721&height=869&rev=1.1||alt="macsharedoutlook5.png" height="869" width="721"]]
74 74  
64 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook6a.png?width=722&height=871&rev=1.1||alt="macsharedoutlook6.png" height="871" width="722"]]
75 75  
66 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook7a.png?width=720&height=873&rev=1.1||alt="macsharedoutlook7.png" height="873" width="720"]]
76 76  
77 -== 2. Apple - Outlook ==
68 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook8a.png?width=709&height=858&rev=1.1||alt="macsharedoutlook8.png" height="858" width="709"]]
78 78  
79 -
80 -
81 -Click on **Outlook** in the tab above and open **Preferences.**
82 -
83 -​[[image:attach:macsharedoutlook1.png]]​
84 -
85 -
86 -​
87 -
88 -Then click on **Accounts.**
89 -
90 -[[image:attach:macsharedoutlook2.png||height="307" width="592"]]
91 -
92 -
93 -Here**,** first click on the **plus sign (+)** and then on **New** **Account**.
94 -
95 -[[image:attach:macsharedoutlook3.png||height="634" width="713"]]
96 -
97 -
98 -**In the opened window,** enter the email address for the shared folder and click **Continue**. In our example it is **kinderbetreuung@ito.cit.tum.de.**
99 -
100 - In this window select the  **IMAP** service.
101 -
102 -
103 -[[image:macsharedoutlook5a-3new.png]]
104 -
105 -
106 -
107 -**Then** click **Continue** .​
108 -
109 -
110 -[[image:macsharedoutlookenglisch6a.png]]
111 -
112 -
113 -
114 -For IMAP Username, enter Projectname.Label+ITO Login ( **like kinderbetreuung.ito+musterma ) and enter your CIT password** in both password areas . Fill out the other fields as shown in the screenshot below and click **Add Account**. The details can be found in the table above.
115 -
116 -
117 -[[image:macsharedoutlookenglisch7a.png]]
118 -
119 -
120 -
121 -Then you are done.
122 -
123 -
124 -[[image:macsharedoutlookenglisch8a.png]]
125 -
126 -​​
127 -
128 -
129 -If you have any questions or problems, please feel free to send us an email to [[support@ito.cit.tum.de>>mailto:support@ito.cit.tum.de]] .
130 -
131 -
132 132  == 3. Apple - Mail Programm ==
133 133  
134 -​
72 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Screenshot%202023-03-14%20at%2022.20.08.png?rev=1.1||alt="Screenshot 2023-03-14 at 22.20.08.png"]]
135 135  
136 - First, click on Mail and then on **Accounts**.
74 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit2.png?rev=1.1||alt="applesharedcit2.png" height="657" width="898"]]
137 137  
138 -[[image:attach:Screenshot 2023-03-14 at 22.20.08.png]]
139 139  
77 + [[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit3.png?rev=1.1||alt="applesharedcit3.png" height="645" width="892"]]
140 140  
141 -Here select  **Add Other Account**.
79 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit4a.png?rev=1.1||alt="applesharedcit4.png"]] ==
142 142  
143 -[[image:applesharedcitenglisch2.png]]
81 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit5a.png?rev=1.3||alt="applesharedcit5.png"]] ==
144 144  
145 145  
146 -
147 -
148 -In the opened window click on **Mail Account**.
149 -
150 -
151 -[[image:applesharedcitenglisch3.png]]
152 -
153 -
154 -
155 -Enter the **shared email address** and **your CIT password** for the account. Then click **Sign In** .
156 -
157 -[[image:applesharedcit4anew.png]]
158 -
159 -
160 -For the **incoming** and **outgoing mail server,** enter **mail.cit.tum.de** and click **Sign In **again to complete the setup process.
161 -
162 -[[image:applesharedcitenglisch5a.png]]
163 -
164 -
165 -​
166 -
167 -
168 168  == 4. Windows - Outlook 2019 ==
169 169  
170 170  
... ... @@ -177,125 +177,86 @@
177 177  [[image:Addaccount.png||width="600"]]
178 178  
179 179  
180 -[[image:en1.PNG]]
181 181  
97 +Enter the email address of the project and set the check mark for **Let me set up my account manually** and click on **Connect**.
182 182  
99 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%203newneu.png?width=900&rev=1.1||alt="Schritt 3.png" height="405" width="742"]]
183 183  
184 184  
185 -Enter the email address of the project, set the check mark for **Let me set up my account manually,** and click on **Connect**.
186 186  
187 -[[image:en2.PNG]]
188 -
189 -
190 -​​
191 -
192 -
193 -
194 194  Choose the account type IMAP and click Connect.
195 195  
196 -[[image:en3.PNG]]
105 +[[image:accounttype.png||width="600"]]
197 197  
198 198  
199 199  
109 +Enter the options as shown on the screenshot.
110 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%205newneu.png?width=900&rev=1.1||alt="Schritt 5.png" height="402" width="743"]]
200 200  
201 -Enter the options as shown on the screenshot. Then click **Next**.
202 202  
203 -​[[image:en4.PNG]]​
204 204  
114 +**DON`T enter your ITO password**. Just click "Connect".
115 +[[image:passwort.png||width="600"]]
205 205  
206 -**Don't enter your CIT password**. Just click "**Connect**".
207 -[[image:en5a.PNG]]
208 208  
209 209  
119 +Enter the username Projektname.Label+ ITO Login (like kinderbetreuung.vej+musterma). if the username is longer than 8 characters it will be shortened).
120 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%207newneu.png?width=900&rev=1.1||alt="Schritt 7.png" height="436" width="747"]]
210 210  
211 -Enter the username Projektname.Label+ ITO Login (like kinderbetreuung.ito+musterma) and your CIT password.
212 212  
213 -
214 -[[image:ot2.png]]
215 -
216 -
217 -[[image:en7.PNG]]
218 -
219 -
220 -
221 -
222 -
223 -
224 -
225 225  == 5. Windows - Outlook 2016 ==
226 226  
227 -Click **"File".**
228 -[[image:Screenshot_1.png]]
125 +Klick **"File".**
229 229  
127 +== [[image:Screenshot_1.png]] ==
230 230  
231 231  
232 -Click **"Add Account".**
130 +Klixk **"Add Account".**
131 +
233 233  [[image:Screenshot_2.png]]
234 234  
134 +Choose **"Manual setup or additional server types"** and click **"next".**
235 235  
236 -
237 -Choose **"Manual setup or additional server types"** and click **"Next".**
238 238  [[image:Screenshot_3.png]]
239 239  
138 +Choose **"POP or IMAP".**
240 240  
241 -
242 -Choose **"POP or IMAP" **and click on**  "Next"..**
243 243  [[image:Screenshot_4.png]]
244 244  
142 +Fill out your **own** credential and the incoming/outgoing mail server as below.
245 245  
144 +[[image:Screenshot_5.png]]
246 246  
247 -Fill out your **own** credentials and the incoming/outgoing mail server as below.
146 +Choose **"My outgoing server(SMTP) requires authetication" **by **"Outgoing Server"**.
248 248  
249 -[[image:Screenshot_5moresettings.png]]
250 -
251 -Choose **"My outgoing server(SMTP) requires authentication" **by **"Outgoing Server"**.
252 252  [[image:Screenshot_6.png]]
253 253  
254 -
255 -
256 256  Fill out the Server Port Numbers as **below** under **Advanced**.
151 +
257 257  [[image:Screenshot_7.png]]
258 258  
259 259  
260 -Then click on **Next**.
155 +== 6.Windows- Ipad ==
261 261  
262 -[[image:Screenshot_5next.png]]
157 +Go to the Settings on your Ipad and click **Mail**, then **Accounts** then on **Add** **Account**.
263 263  
159 +[[image:https://wiki.ito.cit.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/WhatsApp%20Image%202023-01-24%20at%2013.37.34new.jpeg?width=900&rev=1.1||alt="WhatsApp Image 2023-01-24 at 13.37.34.jpeg" width="900"]]
264 264  
265 265  
266 266  
267 -== 6.Ipad ==
163 +Then choose **Other**.
268 268  
269 -​​​
165 +[[image:https://wiki.ito.cit.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/WhatsApp%20Image%202023-01-24%20at%2013.37.34%282%29new.jpeg?width=900&rev=1.1||alt="WhatsApp Image 2023-01-24 at 13.37.34(2).jpeg" width="900"]]
270 270  
271 - Open Settings on your iPad and click on **Mail,** Accounts then Add **Account.**
272 272  
273 -[[image:mailaccounthinzufügen.jpeg]]
274 274  
169 +Put the **Shared Folder Address** in and your **CIT Password**. Click on **Next**.
275 275  
276 -Click on **Others**.
171 +[[image:https://wiki.ito.cit.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/ipad1new2%20new.jpeg?width=900&rev=1.1||alt="WhatsApp Image 2023-01-24 at 15.06.15.jpeg" width="900"]]
277 277  
278 -[[image:mailaccounthinzufügenandere.jpeg]]
279 279  
174 +As username write **Projectname.LABEL+YourITOLoginName** (for example kinderbetreuung.vej+musterma). For Incoming and Outgoing Mail Servers write **mail.cit.tum.de** and click **Next**.
280 280  
281 -Click on **add mail account**.
176 +[[image:https://wiki.ito.cit.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/WhatsApp%20Image%202023-01-24%20at%2014.56.30new2neu.jpeg?width=900&rev=1.1||alt="WhatsApp Image 2023-01-24 at 14.56.30.jpeg" width="900"]]
282 282  
283 -[[image:mail-accounthinzufügen.jpeg]]
284 -
285 -
286 -Enter the shared **email address** and your CIT **password** and click **Next .**
287 -
288 -[[image:neueraccount.jpeg]]
289 289  
290 -
291 -
292 -As the user name, write **Projectname.LABEL+YourCITID** (such as kinderbetreuung.ito.+musterma) and enter **mail.cit.tum.de** for the incoming and outgoing mail servers and click **Next .**
293 -
294 -[[image:neueraccountdetails.jpeg]]
295 -
296 -
297 -Click **Save** to complete setting up the shared mail account.[[image:ende.jpeg]]
298 -
299 -
300 -
301 -​​