Last modified by Aysegül Omus on 2024/05/16 10:29
From version 30.1
edited by Aysegül Omus
on 2024/05/14 15:31
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To version 12.1
edited by Aysegül Omus
on 2023/09/01 14:39
Change comment: There is no comment for this version

Summary

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Title
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1 -Shared Folder in CIT Domain
1 +Set up shared folders in the CIT domain
Content
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1 -
2 -
3 -= How can I set up CIT shared folder? =
4 -
5 -
6 6  This describes how to configure the CIT shared folder in the email program.
7 7  
8 8  {{toc/}}
... ... @@ -10,6 +10,7 @@
10 10  == 0. The most important information in brief ==
11 11  
12 12  
8 +
13 13  Participants in the shared folder must add a new account in the mail client (e.g. Thunderbird, Outlook). The login data is displayed in the StructureDB each time users are added, but in general is always as in the following description:
14 14  
15 15  
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21 21  |(% style="width:180px" %) Port IMAP |(% style="width:443px" %) 993
22 22  |(% style="width:180px" %) Port SMTP |(% style="width:443px" %) 465
23 23  |(% style="width:180px" %) Verbindungssicherheit |(% style="width:443px" %) SSL/TLS
24 -|(% style="width:180px" %) Authentifiziungsmethode |(% style="width:443px" %) Normales Password
25 -|(% style="width:180px" %) Username |(% style="width:443px" %) Project name.Label+ ITO Login (like kinderbetreuung.ito+musterma)
20 +|(% style="width:180px" %) Authentifiziungsmethode |(% style="width:443px" %) Normales Passwort
21 +|(% style="width:180px" %) Username |(% style="width:443px" %) Projektname.Label+ ITO Login (like kinderbetreuung.vej+musterma)
26 26  |(% style="width:180px" %) Password |(% style="width:443px" %) CIT Password
27 27  
24 +== ==
28 28  
26 +== ==
29 29  
28 +== ==
30 30  
30 +== ==
31 31  
32 +== ==
32 32  
34 +== ==
33 33  
36 +== ==
34 34  
38 +== ==
35 35  
36 -
37 -
38 -
39 39  **Access via Webmail:**
40 40  
41 41  * Website: https:~/~/webmail.in.tum.de/
42 -* Username: Projektname.Label+ ITO Login (like kinderbetreuung.ito+musterma)
43 +* Username: Projektname.Label+ ITO Login (like kinderbetreuung.vej+musterma)
43 43  * Password: CIT Password
44 44  
46 +== ==
47 +
45 45  == 1. Linux - Thunderbird ==
46 46  
47 47  
48 -Click the **Email** option in the **Set Up Another Account** tab.
51 +Click the email option in the Set Up another Account tab.
49 49  
50 -[[image:thunderbirdenglischsetupanotheraccountklein.png]]
53 +[[image:2editedcropped.png||height="466" width="748"]]
51 51  
52 52  
53 53  
57 +Write down your credentials and login.
54 54  
55 -Or you can first click on the gear icon, then click **Account Actions** and select **Add Mail Account...** from the drop-down list.
59 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednew1.png?width=900&rev=1.1||alt="3editedcropped.png" height="550" width="744"]]
56 56  
57 -[[image:thunderbirdenglischaddmailaccountt.png]]
58 58  
62 +Click on configure manually, then select the IMAP option.
59 59  
64 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednew2.png?width=900&rev=1.1||alt="4editedcropped.png" height="755" width="741"]]
60 60  
61 -Fill out **the shared mailbox email address and your CIT password **and log in as shown.
66 +Complete the details like in the image below, with these settings and the shared E-Mail address, and then click on done.
62 62  
63 -Select the **IMAP option and **then click **Set up manually.**
68 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednewa.png?width=675&height=850&rev=1.1||alt="5editedcropped.png" height="922" width="732"]]
64 64  
65 -​[[image:thunderbirdenglsichconfiguremanually.png]]​
70 +== 2. Apple - Thunderbird ==
66 66  
72 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook1.png?rev=1.1||alt="macsharedoutlook1.png"]]
67 67  
68 -For the username, enter Projectname.Label+ITO Login ( **like kinderbetreuung.ito+musterma** ) and write your CIT password as the password.
74 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook2.png?width=725&height=376&rev=1.1||alt="macsharedoutlook2.png" height="376" width="725"]]
69 69  
70 -Additionally, change the Hostname to **mail.cit.tum.de** .
76 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook3.png?width=728&height=647&rev=1.1||alt="macsharedoutlook3.png" height="647" width="728"]]
71 71  
72 -Fill in the other fields as shown in the screenshot below and then click **Done**. The details can be found in the table above.
78 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook4a.png?width=727&height=874&rev=1.1||alt="macsharedoutlook4.png" height="874" width="727"]]
73 73  
74 -​[[image:thunderbirdenglsichdone.png]]​
80 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook5a.png?width=721&height=869&rev=1.1||alt="macsharedoutlook5.png" height="869" width="721"]]
75 75  
82 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook6a.png?width=722&height=871&rev=1.1||alt="macsharedoutlook6.png" height="871" width="722"]]
76 76  
84 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook7a.png?width=720&height=873&rev=1.1||alt="macsharedoutlook7.png" height="873" width="720"]]
77 77  
78 -== 2. Apple - Outlook ==
86 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook8a.png?width=709&height=858&rev=1.1||alt="macsharedoutlook8.png" height="858" width="709"]]
79 79  
80 -
81 -
82 -Click on **Outlook** in the tab above and open **Preferences.**
83 -
84 -​[[image:attach:macsharedoutlook1.png]]​
85 -
86 -
87 -​
88 -
89 -Then click on **Accounts.**
90 -
91 -[[image:attach:macsharedoutlook2.png||height="307" width="592"]]
92 -
93 -
94 -Here**,** first click on the **plus sign (+)** and then on **New** **Account**.
95 -
96 -[[image:attach:macsharedoutlook3.png||height="634" width="713"]]
97 -
98 -
99 -**In the opened window,** enter the email address for the shared folder and click **Continue**. In our example it is **kinderbetreuung@ito.cit.tum.de.**
100 -
101 - In this window select the  **IMAP** service.
102 -
103 -
104 -[[image:macsharedoutlook5a-3new.png]]
105 -
106 -
107 -
108 -**Then** click **Continue** .​
109 -
110 -
111 -[[image:macsharedoutlookenglisch6a.png]]
112 -
113 -
114 -
115 -For IMAP Username, enter Projectname.Label+ITO Login ( **like kinderbetreuung.ito+musterma ) and enter your CIT password** in both password areas . Fill out the other fields as shown in the screenshot below and click **Add Account**. The details can be found in the table above.
116 -
117 -
118 -[[image:macsharedoutlookenglisch7a.png]]
119 -
120 -
121 -
122 -Then you are done.
123 -
124 -
125 -[[image:macsharedoutlookenglisch8a.png]]
126 -
127 -​​
128 -
129 -
130 -If you have any questions or problems, please feel free to send us an email to [[support@ito.cit.tum.de>>mailto:support@ito.cit.tum.de]] .
131 -
132 -
133 133  == 3. Apple - Mail Programm ==
134 134  
135 -​
90 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Screenshot%202023-03-14%20at%2022.20.08.png?rev=1.1||alt="Screenshot 2023-03-14 at 22.20.08.png"]]
136 136  
137 - First, click on Mail and then on **Accounts**.
92 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit2.png?rev=1.1||alt="applesharedcit2.png" height="657" width="898"]]
138 138  
139 -[[image:attach:Screenshot 2023-03-14 at 22.20.08.png]]
140 140  
95 + [[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit3.png?rev=1.1||alt="applesharedcit3.png" height="645" width="892"]]
141 141  
142 -Here select  **Add Other Account**.
97 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit4a.png?rev=1.1||alt="applesharedcit4.png"]] ==
143 143  
144 -[[image:applesharedcitenglisch2.png]]
99 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit5a.png?rev=1.3||alt="applesharedcit5.png"]] ==
145 145  
146 146  
147 -
148 -
149 -In the opened window click on **Mail Account**.
150 -
151 -
152 -[[image:applesharedcitenglisch3.png]]
153 -
154 -
155 -
156 -Enter the **shared email address** and **your CIT password** for the account. Then click **Sign In** .
157 -
158 -[[image:applesharedcit4anew.png]]
159 -
160 -
161 -For the **incoming** and **outgoing mail server,** enter **mail.cit.tum.de** and click **Sign In **again to complete the setup process.
162 -
163 -[[image:applesharedcitenglisch5a.png]]
164 -
165 -
166 -​
167 -
168 -
169 169  == 4. Windows - Outlook 2019 ==
170 170  
171 171  
105 +
172 172  Open the Program and click on **File.**
107 +
173 173  [[image:file.png||width="600"]]
174 174  
175 175  
176 176  
177 177  Click on **Add account**.
113 +
178 178  [[image:Addaccount.png||width="600"]]
179 179  
180 180  
181 -[[image:en1.PNG]]
182 182  
118 +Enter the email address of the project and set the check mark for **Let me set up my account manually** and click on **Connect**.
183 183  
120 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%203newneu.png?width=900&rev=1.1||alt="Schritt 3.png" height="405" width="742"]]
184 184  
185 185  
186 -Enter the email address of the project, set the check mark for **Let me set up my account manually,** and click on **Connect**.
187 187  
188 -[[image:en2.PNG]]
189 -
190 -
191 -​​
192 -
193 -
194 -
195 195  Choose the account type IMAP and click Connect.
196 196  
197 -[[image:en3.PNG]]
126 +[[image:accounttype.png||width="600"]]
198 198  
199 199  
200 200  
130 +Enter the options as shown on the screenshot.
201 201  
202 -Enter the options as shown on the screenshot. Then click **Next**.
132 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%205newneu.png?width=900&rev=1.1||alt="Schritt 5.png" height="402" width="743"]]
203 203  
204 -​[[image:en4.PNG]]​
205 205  
206 206  
207 -**Don't enter your CIT password**. Just click "**Connect**".
208 -[[image:en5a.PNG]]
136 +**DON`T enter your ITO password**. Just click "Connect".
209 209  
138 +[[image:passwort.png||width="600"]]
210 210  
211 211  
212 -Enter the username Projektname.Label+ ITO Login (like kinderbetreuung.ito+musterma) and your CIT password.
213 213  
142 +Enter the username Projektname.Label+ ITO Login (like kinderbetreuung.vej+musterma). if the username is longer than 8 characters it will be shortened).
214 214  
215 -[[image:ot2.png]]
144 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%207newneu.png?width=900&rev=1.1||alt="Schritt 7.png" height="436" width="747"]]
216 216  
217 217  
218 -[[image:en7.PNG]]
219 -
220 -
221 -
222 -
223 -
224 -
225 -
226 226  == 5. Windows - Outlook 2016 ==
227 -
228 -Click **"File".**
229 -[[image:Screenshot_1.png]]
230 -
231 -
232 -
233 -Click **"Add Account".**
234 -[[image:Screenshot_2.png]]
235 -
236 -
237 -
238 -Choose **"Manual setup or additional server types"** and click **"Next".**
239 -[[image:Screenshot_3.png]]
240 -
241 -
242 -
243 -Choose **"POP or IMAP" **and click on**  "Next"..**
244 -[[image:Screenshot_4.png]]
245 -
246 -
247 -
248 -Fill out your **own** credentials and the incoming/outgoing mail server as below.
249 -[[image:Screenshot_5.png]]
250 -
251 -
252 -Choose **"My outgoing server(SMTP) requires authentication" **by **"Outgoing Server"**.
253 -[[image:Screenshot_6.png]]
254 -
255 -
256 -
257 -Fill out the Server Port Numbers as **below** under **Advanced**.
258 -[[image:Screenshot_7.png]]
259 -
260 -
261 -== 6.Ipad ==
262 -
263 -​​​
264 -
265 - Open Settings on your iPad and click on **Mail,** Accounts then Add **Account .**
266 -
267 -[[image:mailaccounthinzufügen.jpeg]]
268 -
269 -
270 -Click on **Others**.
271 -
272 -[[image:mailaccounthinzufügenandere.jpeg]]
273 -
274 -
275 -Click on **add mail account**.
276 -
277 -[[image:mail-accounthinzufügen.jpeg]]
278 -
279 -
280 -Enter the shared **email address** and your CIT **password** and click **Next .**
281 -
282 -[[image:neueraccount.jpeg]]
283 -
284 -
285 -
286 -As the user name, write **Projectname.LABEL+YourCITID** (such as kinderbetreuung.ito.+musterma) and enter **mail.cit.tum.de** for the incoming and outgoing mail servers and click **Next .**
287 -
288 -[[image:neueraccountdetails.jpeg]]
289 -
290 -
291 -Click **Save** to complete setting up the shared mail account.[[image:ende.jpeg]]
292 -
293 -
294 -
295 -​​