Last modified by Aysegül Omus on 2024/05/16 10:29
From version 29.1
edited by Aysegül Omus
on 2024/05/14 14:35
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To version 9.1
edited by Aysegül Omus
on 2023/08/29 11:53
Change comment: There is no comment for this version

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Title
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1 -Shared Folder in CIT Domain
1 +Set up shared folders in the CIT domain
Content
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1 -
1 +This describes how to configure the shared folder in the email program.
2 2  
3 -= How can I set up CIT shared folder? =
4 -
5 -
6 -This describes how to configure the CIT shared folder in the email program.
7 -
8 8  {{toc/}}
9 9  
10 10  == 0. The most important information in brief ==
11 11  
12 12  
13 -Participants in the shared folder must add a new account in the mail client (e.g. Thunderbird, Outlook). The login data is displayed in the StructureDB each time users are added, but in general is always as in the following description:
8 +(% style="margin-right:auto" %)
9 +| E-Mail | Projektname@Label.cit.tum.de
10 +| Hostname IMAP | mail.cit.tum.de
11 +| Hostname SMTP | mail.cit.tum.de
12 +| Port IMAP | 993
13 +| Port SMTP | 465
14 +| Verbindungssicherheit | SSL/TLS
15 +| Authentifiziungsmethode | Normales Passwort
16 +| Benutzername | Projektname.Label+ ITO Login (wie kinderbetreuung.vej+musterma)
17 +| Passwort | Passwort
14 14  
15 -
16 -
17 -(% style="margin-right:auto; width:626px" %)
18 -|(% style="width:180px" %) E-Mail |(% style="width:443px" %) Projektname@Label.cit.tum.de
19 -|(% style="width:180px" %) Hostname IMAP |(% style="width:443px" %) mail.cit.tum.de
20 -|(% style="width:180px" %) Hostname SMTP |(% style="width:443px" %) mail.cit.tum.de
21 -|(% style="width:180px" %) Port IMAP |(% style="width:443px" %) 993
22 -|(% style="width:180px" %) Port SMTP |(% style="width:443px" %) 465
23 -|(% style="width:180px" %) Verbindungssicherheit |(% style="width:443px" %) SSL/TLS
24 -|(% style="width:180px" %) Authentifiziungsmethode |(% style="width:443px" %) Normales Password
25 -|(% style="width:180px" %) Username |(% style="width:443px" %) Project name.Label+ ITO Login (like kinderbetreuung.ito+musterma)
26 -|(% style="width:180px" %) Password |(% style="width:443px" %) CIT Password
27 -
28 -
29 -
30 -
31 -
32 -
33 -
34 -
35 -
36 -
37 -
38 -
39 -
40 -**Access via Webmail:**
41 -
42 -* Website: https:~/~/webmail.in.tum.de/
43 -* Username: Projektname.Label+ ITO Login (like kinderbetreuung.ito+musterma)
44 -* Password: CIT Password
45 -
46 46  == 1. Linux - Thunderbird ==
47 47  
21 +Click the email option in the Set Up Another Account tab.
48 48  
49 -Click the **Email** option in the **Set Up Another Account** tab.
23 +[[image:2editedcropped.png||width="900"]]
50 50  
51 -[[image:thunderbirdenglischsetupanotheraccountklein.png]]
25 +Write down your credentials and login.
52 52  
27 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednew1.png?width=900&rev=1.1||alt="3editedcropped.png" width="900"]]
53 53  
29 +Click on configure manually, then select the IMAP option.
54 54  
31 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednew2.png?width=900&rev=1.1||alt="4editedcropped.png" width="900"]]
55 55  
56 -Or you can first click on the gear icon, then click **Account Actions** and select **Add Mail Account...** from the drop-down list.
33 +Complete the details like in the image below, with these settings and the shared E-Mail address, and then click on done.
57 57  
58 -[[image:thunderbirdenglischaddmailaccountt.png]]
35 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednewa.png?width=675&height=850&rev=1.1||alt="5editedcropped.png" height="850" width="675"]]
59 59  
37 +== 2. Apple - Thunderbird ==
60 60  
39 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook1.png?rev=1.1||alt="macsharedoutlook1.png"]]
61 61  
62 -Fill out **the shared mailbox email address and your CIT password **and log in as shown.
41 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook2.png?width=725&height=376&rev=1.1||alt="macsharedoutlook2.png" height="376" width="725"]]
63 63  
64 -Select the **IMAP option and **then click **Set up manually.**
43 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook3.png?width=728&height=647&rev=1.1||alt="macsharedoutlook3.png" height="647" width="728"]]
65 65  
66 -​[[image:thunderbirdenglsichconfiguremanually.png]]​
45 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook4a.png?width=727&height=874&rev=1.1||alt="macsharedoutlook4.png" height="874" width="727"]]
67 67  
47 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook5a.png?width=721&height=869&rev=1.1||alt="macsharedoutlook5.png" height="869" width="721"]]
68 68  
69 -For the username, enter Projectname.Label+ITO Login ( **like kinderbetreuung.ito+musterma** ) and write your CIT password as the password.
49 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook6a.png?width=722&height=871&rev=1.1||alt="macsharedoutlook6.png" height="871" width="722"]]
70 70  
71 -Additionally, change the Hostname to **mail.cit.tum.de** .
51 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook7a.png?width=720&height=873&rev=1.1||alt="macsharedoutlook7.png" height="873" width="720"]]
72 72  
73 -Fill in the other fields as shown in the screenshot below and then click **Done**. The details can be found in the table above.
53 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook8a.png?width=709&height=858&rev=1.1||alt="macsharedoutlook8.png" height="858" width="709"]]
74 74  
75 -​[[image:thunderbirdenglsichdone.png]]​
76 -
77 -
78 -
79 -== 2. Apple - Outlook ==
80 -
81 -
82 -
83 -Click on **Outlook** in the tab above and open **Preferences.**
84 -
85 -​[[image:attach:macsharedoutlook1.png]]​
86 -
87 -
88 -​
89 -
90 -Then click on **Accounts.**
91 -
92 -[[image:attach:macsharedoutlook2.png||height="307" width="592"]]
93 -
94 -
95 -Here**,** first click on the **plus sign (+)** and then on **New** **Account**.
96 -
97 -[[image:attach:macsharedoutlook3.png||height="634" width="713"]]
98 -
99 -
100 -**In the opened window,** enter the email address for the shared folder and click **Continue**. In our example it is **kinderbetreuung@ito.cit.tum.de.**
101 -
102 - In this window select the  **IMAP** service.
103 -
104 -
105 -[[image:macsharedoutlook5a-3new.png]]
106 -
107 -
108 -
109 -**Then** click **Continue** .​
110 -
111 -
112 -[[image:macsharedoutlookenglisch6a.png]]
113 -
114 -
115 -
116 -For IMAP Username, enter Projectname.Label+ITO Login ( **like kinderbetreuung.ito+musterma ) and enter your CIT password** in both password areas . Fill out the other fields as shown in the screenshot below and click **Add Account**. The details can be found in the table above.
117 -
118 -
119 -[[image:macsharedoutlookenglisch7a.png]]
120 -
121 -
122 -
123 -Then you are done.
124 -
125 -
126 -[[image:macsharedoutlookenglisch8a.png]]
127 -
128 -​​
129 -
130 -
131 -If you have any questions or problems, please feel free to send us an email to [[support@ito.cit.tum.de>>mailto:support@ito.cit.tum.de]] .
132 -
133 -
134 134  == 3. Apple - Mail Programm ==
135 135  
136 -​
57 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Screenshot%202023-03-14%20at%2022.20.08.png?rev=1.1||alt="Screenshot 2023-03-14 at 22.20.08.png"]]
137 137  
138 - First, click on Mail and then on **Accounts**.
59 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit2.png?rev=1.1||alt="applesharedcit2.png"]]
60 + [[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit3.png?rev=1.1||alt="applesharedcit3.png"]]
139 139  
140 -[[image:attach:Screenshot 2023-03-14 at 22.20.08.png]]
62 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit4a.png?rev=1.1||alt="applesharedcit4.png"]] ==
141 141  
64 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit5a.png?rev=1.3||alt="applesharedcit5.png"]] ==
142 142  
143 -Here select  **Add Other Account**.
144 144  
145 -[[image:applesharedcitenglisch2.png]]
67 +== 4. Windows - Outlook 2019 ==
146 146  
147 147  
148 148  
71 +Open the Program and click on **File**
149 149  
150 -In the opened window click on **Mail Account**.
151 151  
152 152  
153 -[[image:applesharedcitenglisch3.png]]
75 +[[image:file.png||width="600"]]
154 154  
155 155  
156 156  
157 -Enter the **shared email address** and **your CIT password** for the account. Then click **Sign In** .
79 +Click on **Add account**.
158 158  
159 -[[image:applesharedcit4anew.png]]
160 160  
161 161  
162 -For the **incoming** and **outgoing mail server,** enter **mail.cit.tum.de** and click **Sign In **again to complete the setup process.
163 -
164 -[[image:applesharedcitenglisch5a.png]]
165 -
166 -
167 -​
168 -
169 -
170 -== 4. Windows - Outlook 2019 ==
171 -
172 -
173 -Open the Program and click on **File.**
174 -[[image:file.png||width="600"]]
175 -
176 -
177 -
178 -Click on **Add account**.
179 179  [[image:Addaccount.png||width="600"]]
180 180  
181 181  
... ... @@ -182,100 +182,40 @@
182 182  
183 183  Enter the email address of the project and set the check mark for **Let me set up my account manually** and click on **Connect**.
184 184  
185 -​[[image:de2.PNG||height="340" width="589"]]​
186 186  
187 187  
91 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%203newneu.png?width=900&rev=1.1||alt="Schritt 3.png" width="900"]]
188 188  
189 -Choose the account type IMAP and click Connect.
190 190  
191 -[[image:accounttype.png||width="600"]]
192 192  
95 +Choose the account type IMAP and click Connect.
193 193  
194 194  
195 -Enter the options as shown on the screenshot. Then click next.
196 196  
197 -​[[image:de4.PNG]]​
99 +[[image:accounttype.png||width="600"]]
198 198  
199 199  
200 -**DON`T enter your ITO password**. Just click "Connect".
201 -
202 202  
203 -[[image:ot1.jpeg]]
103 +Enter the options as shown on the screenshot.
204 204  
205 205  
206 -Enter the username Projektname.Label+ ITO Login (like kinderbetreuung.vej+musterma). if the username is longer than 8 characters it will be shortened).
207 207  
208 -​​
107 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%205newneu.png?width=900&rev=1.1||alt="Schritt 5.png" width="900"]]
209 209  
210 -[[image:ot2.png]]
211 211  
212 -== 5. Windows - Outlook 2016 ==
213 213  
214 -Click **"File".**
215 -[[image:Screenshot_1.png]]
111 +DON`T enter your ITO password. Just click "Connect".
216 216  
217 217  
114 +[[image:passwort.png||width="600"]]
218 218  
219 -Click **"Add Account".**
220 -[[image:Screenshot_2.png]]
221 221  
222 222  
118 +Enter the username ITO-Login@projectname (i.e. mustema@i99.vej, if the name is longer than 8 characters it will be shortened)
223 223  
224 -Choose **"Manual setup or additional server types"** and click **"next".**
225 -[[image:Screenshot_3.png]]
226 226  
227 227  
122 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%207newneu.png?width=900&rev=1.1||alt="Schritt 7.png" width="900"]]
228 228  
229 -Choose **"POP or IMAP".**
230 -[[image:Screenshot_4.png]]
231 231  
232 -
233 -
234 -Fill out your **own** credential and the incoming/outgoing mail server as below.
235 -[[image:Screenshot_5.png]]
236 -
237 -
238 -Choose **"My outgoing server(SMTP) requires authentication" **by **"Outgoing Server"**.
239 -[[image:Screenshot_6.png]]
240 -
241 -
242 -
243 -Fill out the Server Port Numbers as **below** under **Advanced**.
244 -[[image:Screenshot_7.png]]
245 -
246 -
247 -== 6.Ipad ==
248 -
249 -​​​
250 -
251 - Open Settings on your iPad and click on **Mail,** Accounts then Add **Account .**
252 -
253 -[[image:mailaccounthinzufügen.jpeg]]
254 -
255 -
256 -Click on **Others**.
257 -
258 -[[image:mailaccounthinzufügenandere.jpeg]]
259 -
260 -
261 -Click on **add mail account**.
262 -
263 -[[image:mail-accounthinzufügen.jpeg]]
264 -
265 -
266 -Enter the shared **email address** and your CIT **password** and click **Next .**
267 -
268 -[[image:neueraccount.jpeg]]
269 -
270 -
271 -
272 -As the user name , write **Projectname.LABEL+YourCITID** (such as kinderbetreuung.ito.+musterma) and enter **mail.cit.tum.de** for the incoming and outgoing mail servers and click **Next .**
273 -
274 -[[image:neueraccountdetails.jpeg]]
275 -
276 -
277 -Click **Save** to complete setting up the shared mail account.[[image:ende.jpeg]]
278 -
279 -
280 -
281 -​​
125 +== 5. Windows - Outlook 2016 ==