Last modified by Aysegül Omus on 2024/05/16 10:29
From version 26.1
edited by August Martin Stimpfle
on 2024/04/17 14:36
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To version 9.1
edited by Aysegül Omus
on 2023/08/29 11:53
Change comment: There is no comment for this version

Summary

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Title
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1 -Shared Folder in CIT Domain
1 +Set up shared folders in the CIT domain
Author
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1 -XWiki.stim
1 +XWiki.kahraman
Content
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1 -
1 +This describes how to configure the shared folder in the email program.
2 2  
3 -= How can I set up CIT shared folder? =
4 -
5 -
6 -This describes how to configure the CIT shared folder in the email program.
7 -
8 8  {{toc/}}
9 9  
10 10  == 0. The most important information in brief ==
11 11  
12 12  
13 -Participants in the shared folder must add a new account in the mail client (e.g. Thunderbird, Outlook). The login data is displayed in the StructureDB each time users are added, but in general is always as in the following description:
8 +(% style="margin-right:auto" %)
9 +| E-Mail | Projektname@Label.cit.tum.de
10 +| Hostname IMAP | mail.cit.tum.de
11 +| Hostname SMTP | mail.cit.tum.de
12 +| Port IMAP | 993
13 +| Port SMTP | 465
14 +| Verbindungssicherheit | SSL/TLS
15 +| Authentifiziungsmethode | Normales Passwort
16 +| Benutzername | Projektname.Label+ ITO Login (wie kinderbetreuung.vej+musterma)
17 +| Passwort | Passwort
14 14  
15 -
16 -
17 -(% style="margin-right:auto; width:626px" %)
18 -|(% style="width:180px" %) E-Mail |(% style="width:443px" %) Projektname@Label.cit.tum.de
19 -|(% style="width:180px" %) Hostname IMAP |(% style="width:443px" %) mail.cit.tum.de
20 -|(% style="width:180px" %) Hostname SMTP |(% style="width:443px" %) mail.cit.tum.de
21 -|(% style="width:180px" %) Port IMAP |(% style="width:443px" %) 993
22 -|(% style="width:180px" %) Port SMTP |(% style="width:443px" %) 465
23 -|(% style="width:180px" %) Verbindungssicherheit |(% style="width:443px" %) SSL/TLS
24 -|(% style="width:180px" %) Authentifiziungsmethode |(% style="width:443px" %) Normales Passwort
25 -|(% style="width:180px" %) Username |(% style="width:443px" %) Projektname.Label+ ITO Login (like kinderbetreuung.vej+musterma)
26 -|(% style="width:180px" %) Password |(% style="width:443px" %) CIT Password
27 -
28 -
29 -
30 -
31 -
32 -
33 -
34 -
35 -
36 -
37 -**Access via Webmail:**
38 -
39 -* Website: https:~/~/webmail.in.tum.de/
40 -* Username: Projektname.Label+ ITO Login (like kinderbetreuung.vej+musterma)
41 -* Password: CIT Password
42 -
43 43  == 1. Linux - Thunderbird ==
44 44  
21 +Click the email option in the Set Up Another Account tab.
45 45  
46 -Click the **Email** option in the Set Up another Account tab.
23 +[[image:2editedcropped.png||width="900"]]
47 47  
48 -[[image:2editedcropped.png||height="466" width="748"]]
25 +Write down your credentials and login.
49 49  
27 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednew1.png?width=900&rev=1.1||alt="3editedcropped.png" width="900"]]
50 50  
51 -Fill out **the shared mailbox email address and your CIT password** and log in as shown.
29 +Click on configure manually, then select the IMAP option.
52 52  
53 -Select the **IMAP option and ** then click **Set up manually.**
31 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednew2.png?width=900&rev=1.1||alt="4editedcropped.png" width="900"]]
54 54  
55 -​[[image:Screenshot_2023-09-19_15-39-59b.jpg||height="812" width="833"]]​
33 +Complete the details like in the image below, with these settings and the shared E-Mail address, and then click on done.
56 56  
35 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednewa.png?width=675&height=850&rev=1.1||alt="5editedcropped.png" height="850" width="675"]]
57 57  
58 -For the username, enter Projectname.Label+ITO Login ( **like kinderbetreuung.ito+musterma** ) and write your CIT password as the password.
59 -
60 -Additionally change the Hostname to **mail.cit.tum.de** .
61 -
62 -Fill in the other fields as shown in the screenshot below and then click **Done** . The details can be found in the table above.
63 -
64 -​[[image:Screenshot_2023-09-19_15-41-56b.jpg||height="797" width="778"]]​
65 -
66 -
67 -
68 68  == 2. Apple - Thunderbird ==
69 69  
70 -Click on **Outlook** in the tab above and open **Preferences .**
39 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook1.png?rev=1.1||alt="macsharedoutlook1.png"]]
71 71  
72 -​[[image:attach:macsharedoutlook1.png]]​
41 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook2.png?width=725&height=376&rev=1.1||alt="macsharedoutlook2.png" height="376" width="725"]]
73 73  
43 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook3.png?width=728&height=647&rev=1.1||alt="macsharedoutlook3.png" height="647" width="728"]]
74 74  
75 -​
45 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook4a.png?width=727&height=874&rev=1.1||alt="macsharedoutlook4.png" height="874" width="727"]]
76 76  
77 -Then click on **Accounts.**
47 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook5a.png?width=721&height=869&rev=1.1||alt="macsharedoutlook5.png" height="869" width="721"]]
78 78  
79 -[[image:attach:macsharedoutlook2.png||height="307" width="592"]]
49 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook6a.png?width=722&height=871&rev=1.1||alt="macsharedoutlook6.png" height="871" width="722"]]
80 80  
51 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook7a.png?width=720&height=873&rev=1.1||alt="macsharedoutlook7.png" height="873" width="720"]]
81 81  
82 -Here** ,** first click on the **plus sign (+)** and then on **New** Account .
53 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook8a.png?width=709&height=858&rev=1.1||alt="macsharedoutlook8.png" height="858" width="709"]]
83 83  
84 -[[image:attach:macsharedoutlook3.png||height="634" width="713"]]
85 -
86 -
87 -**In the opened window ,** enter the email address for the shared folder and click **Continue** . In our example it is **kinderbetreuung@ito.cit.tum.de.**
88 -
89 - In this window select the  **IMAP** service.
90 -
91 -[[image:attach:macsharedoutlook5a.png||alt="macsharedoutlook5.png" height="556" width="461"]]
92 -
93 -
94 -**Then** click **Continue** .​
95 -
96 -[[image:attach:macsharedoutlook6a.png||alt="macsharedoutlook6.png" height="714" width="592"]]
97 -
98 -
99 -For IMAP Username, enter Projectname.Label+ITO Login ( **like kinderbetreuung.ito+musterma ) and enter your CIT password** in both password areas . Fill out the other fields as shown in the screenshot below and click **Add Account** . The details can be found in the table above.
100 -
101 -[[image:attach:macsharedoutlook7a.png||alt="macsharedoutlook7.png" height="580" width="478"]]
102 -
103 -
104 -Then you are done.
105 -
106 -​[[image:attach:macsharedoutlook8a.png||alt="macsharedoutlook8.png" height="549" width="454"]]​
107 -
108 -
109 -If you have any questions or problems, please feel free to send us an email to [[support@ito.cit.tum.de>>mailto:support@ito.cit.tum.de]] .
110 -
111 -
112 112  == 3. Apple - Mail Programm ==
113 113  
114 -​
57 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Screenshot%202023-03-14%20at%2022.20.08.png?rev=1.1||alt="Screenshot 2023-03-14 at 22.20.08.png"]]
115 115  
116 - First click on Mail and then on **Accounts** .
59 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit2.png?rev=1.1||alt="applesharedcit2.png"]]
60 + [[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit3.png?rev=1.1||alt="applesharedcit3.png"]]
117 117  
118 -[[image:attach:Screenshot 2023-03-14 at 22.20.08.png]]
62 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit4a.png?rev=1.1||alt="applesharedcit4.png"]] ==
119 119  
64 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit5a.png?rev=1.3||alt="applesharedcit5.png"]] ==
120 120  
121 -Here select  **Add Other Account** .
122 122  
123 -[[image:attach:applesharedcit2.png||height="634" width="866"]]
67 +== 4. Windows - Outlook 2019 ==
124 124  
125 125  
126 -In the opened window click on **Mail Account** .
127 127  
128 - [[image:attach:applesharedcit3.png||height="625" width="864"]]
71 +Open the Program and click on **File**
129 129  
130 130  
131 -Enter the **shared email address** and **your CIT password** for the account. Then click **Sign In** .
132 132  
133 -[[image:attach:applesharedcit4a.png||alt="applesharedcit4.png" height="634" width="868"]]
75 +[[image:file.png||width="600"]]
134 134  
135 135  
136 -For the **incoming** and **outgoing mail server,** enter **mail.cit.tum.de** and click **Sign In ** again to complete the setup process.
137 137  
138 -[[image:attach:applesharedcit5a.png||alt="applesharedcit5.png" height="637" width="876"]]
79 +Click on **Add account**.
139 139  
140 140  
141 -​
142 142  
143 -
144 -== 4. Windows - Outlook 2019 ==
145 -
146 -
147 -Open the Program and click on **File.**
148 -[[image:file.png||width="600"]]
149 -
150 -
151 -
152 -Click on **Add account**.
153 153  [[image:Addaccount.png||width="600"]]
154 154  
155 155  
... ... @@ -156,98 +156,40 @@
156 156  
157 157  Enter the email address of the project and set the check mark for **Let me set up my account manually** and click on **Connect**.
158 158  
159 -​[[image:de2.PNG||height="340" width="589"]]​
160 160  
161 161  
91 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%203newneu.png?width=900&rev=1.1||alt="Schritt 3.png" width="900"]]
162 162  
163 -Choose the account type IMAP and click Connect.
164 164  
165 -[[image:accounttype.png||width="600"]]
166 166  
95 +Choose the account type IMAP and click Connect.
167 167  
168 168  
169 -Enter the options as shown on the screenshot. Then click next.
170 170  
171 -​[[image:de4.PNG]]​
99 +[[image:accounttype.png||width="600"]]
172 172  
173 173  
174 -**DON`T enter your ITO password**. Just click "Connect".
175 -[[image:passwort.png||width="600"]]
176 176  
103 +Enter the options as shown on the screenshot.
177 177  
178 178  
179 -Enter the username Projektname.Label+ ITO Login (like kinderbetreuung.vej+musterma). if the username is longer than 8 characters it will be shortened).
180 180  
181 -​[[image:de6a.PNG]]​
107 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%205newneu.png?width=900&rev=1.1||alt="Schritt 5.png" width="900"]]
182 182  
183 183  
184 -== 5. Windows - Outlook 2016 ==
185 185  
186 -Click **"File".**
187 -[[image:Screenshot_1.png]]
111 +DON`T enter your ITO password. Just click "Connect".
188 188  
189 189  
114 +[[image:passwort.png||width="600"]]
190 190  
191 -Click **"Add Account".**
192 -[[image:Screenshot_2.png]]
193 193  
194 194  
118 +Enter the username ITO-Login@projectname (i.e. mustema@i99.vej, if the name is longer than 8 characters it will be shortened)
195 195  
196 -Choose **"Manual setup or additional server types"** and click **"next".**
197 -[[image:Screenshot_3.png]]
198 198  
199 199  
122 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%207newneu.png?width=900&rev=1.1||alt="Schritt 7.png" width="900"]]
200 200  
201 -Choose **"POP or IMAP".**
202 -[[image:Screenshot_4.png]]
203 203  
204 -
205 -
206 -Fill out your **own** credential and the incoming/outgoing mail server as below.
207 -[[image:Screenshot_5.png]]
208 -
209 -
210 -Choose **"My outgoing server(SMTP) requires authentication" **by **"Outgoing Server"**.
211 -[[image:Screenshot_6.png]]
212 -
213 -
214 -
215 -Fill out the Server Port Numbers as **below** under **Advanced**.
216 -[[image:Screenshot_7.png]]
217 -
218 -
219 -== 6.Ipad ==
220 -
221 -​​​
222 -
223 - Open Settings on your iPad and click on **Mail,** Accounts then Add **Account .**
224 -
225 -[[image:mailaccounthinzufügen.jpeg]]
226 -
227 -
228 -Click on **Others**.
229 -
230 -[[image:mailaccounthinzufügenandere.jpeg]]
231 -
232 -
233 -Click on **add mail account**.
234 -
235 -[[image:mail-accounthinzufügen.jpeg]]
236 -
237 -
238 -Enter the shared **email address** and your CIT **password** and click **Next .**
239 -
240 -[[image:neueraccount.jpeg]]
241 -
242 -
243 -
244 -As the user name , write **Projectname.LABEL+YourCITID** (such as kinderbetreuung.ito.+musterma) and enter **mail.cit.tum.de** for the incoming and outgoing mail servers and click **Next .**
245 -
246 -[[image:neueraccountdetails.jpeg]]
247 -
248 -
249 -Click **Save** to complete setting up the shared mail account.[[image:ende.jpeg]]
250 -
251 -
252 -
253 -​​
125 +== 5. Windows - Outlook 2016 ==