Last modified by Aysegül Omus on 2024/05/16 10:29
From version 25.1
edited by Aysegül Omus
on 2024/04/15 14:53
Change comment: There is no comment for this version
To version 9.1
edited by Aysegül Omus
on 2023/08/29 11:53
Change comment: There is no comment for this version

Summary

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Title
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1 -Shared Folder in CIT Domain
1 +Set up shared folders in the CIT domain
Content
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1 -
1 +This describes how to configure the shared folder in the email program.
2 2  
3 -= How can I set up CIT shared folder? =
4 -
5 -
6 -This describes how to configure the CIT shared folder in the email program.
7 -
8 8  {{toc/}}
9 9  
10 10  == 0. The most important information in brief ==
11 11  
12 12  
13 -Participants in the shared folder must add a new account in the mail client (e.g. Thunderbird, Outlook). The login data is displayed in the StructureDB each time users are added, but in general is always as in the following description:
8 +(% style="margin-right:auto" %)
9 +| E-Mail | Projektname@Label.cit.tum.de
10 +| Hostname IMAP | mail.cit.tum.de
11 +| Hostname SMTP | mail.cit.tum.de
12 +| Port IMAP | 993
13 +| Port SMTP | 465
14 +| Verbindungssicherheit | SSL/TLS
15 +| Authentifiziungsmethode | Normales Passwort
16 +| Benutzername | Projektname.Label+ ITO Login (wie kinderbetreuung.vej+musterma)
17 +| Passwort | Passwort
14 14  
15 -
16 -
17 -(% style="margin-right:auto; width:626px" %)
18 -|(% style="width:180px" %) E-Mail |(% style="width:443px" %) Projektname@Label.cit.tum.de
19 -|(% style="width:180px" %) Hostname IMAP |(% style="width:443px" %) mail.cit.tum.de
20 -|(% style="width:180px" %) Hostname SMTP |(% style="width:443px" %) mail.cit.tum.de
21 -|(% style="width:180px" %) Port IMAP |(% style="width:443px" %) 993
22 -|(% style="width:180px" %) Port SMTP |(% style="width:443px" %) 465
23 -|(% style="width:180px" %) Verbindungssicherheit |(% style="width:443px" %) SSL/TLS
24 -|(% style="width:180px" %) Authentifiziungsmethode |(% style="width:443px" %) Normales Passwort
25 -|(% style="width:180px" %) Username |(% style="width:443px" %) Projektname.Label+ ITO Login (like kinderbetreuung.vej+musterma)
26 -|(% style="width:180px" %) Password |(% style="width:443px" %) CIT Password
27 -
28 -
29 -
30 -
31 -
32 -
33 -
34 -
35 -
36 -
37 -
38 -**Access via Webmail:**
39 -
40 -* Website: https:~/~/webmail.in.tum.de/
41 -* Username: Projektname.Label+ ITO Login (like kinderbetreuung.vej+musterma)
42 -* Password: CIT Password
43 -
44 44  == 1. Linux - Thunderbird ==
45 45  
21 +Click the email option in the Set Up Another Account tab.
46 46  
47 -Click the **Email** option in the Set Up another Account tab.
23 +[[image:2editedcropped.png||width="900"]]
48 48  
49 -[[image:2editedcropped.png||height="466" width="748"]]
25 +Write down your credentials and login.
50 50  
27 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednew1.png?width=900&rev=1.1||alt="3editedcropped.png" width="900"]]
51 51  
52 -Fill out **the shared mailbox email address and your CIT password** and log in as shown.
29 +Click on configure manually, then select the IMAP option.
53 53  
54 -Select the **IMAP option and ** then click **Set up manually.**
31 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednew2.png?width=900&rev=1.1||alt="4editedcropped.png" width="900"]]
55 55  
56 -​[[image:Screenshot_2023-09-19_15-39-59b.jpg||height="812" width="833"]]​
33 +Complete the details like in the image below, with these settings and the shared E-Mail address, and then click on done.
57 57  
35 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednewa.png?width=675&height=850&rev=1.1||alt="5editedcropped.png" height="850" width="675"]]
58 58  
59 -For the username, enter Projectname.Label+ITO Login ( **like kinderbetreuung.ito+musterma** ) and write your CIT password as the password.
60 -
61 -Fill in the other fields as shown in the screenshot below and then click **Done** . The details can be found in the table above.
62 -
63 -​[[image:Screenshot_2023-09-19_15-41-56b.jpg||height="797" width="778"]]​
64 -
65 -
66 -
67 67  == 2. Apple - Thunderbird ==
68 68  
69 -Click on **Outlook** in the tab above and open **Preferences .**
39 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook1.png?rev=1.1||alt="macsharedoutlook1.png"]]
70 70  
71 -​[[image:attach:macsharedoutlook1.png]]​
41 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook2.png?width=725&height=376&rev=1.1||alt="macsharedoutlook2.png" height="376" width="725"]]
72 72  
43 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook3.png?width=728&height=647&rev=1.1||alt="macsharedoutlook3.png" height="647" width="728"]]
73 73  
74 -​
45 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook4a.png?width=727&height=874&rev=1.1||alt="macsharedoutlook4.png" height="874" width="727"]]
75 75  
76 -Then click on **Accounts.**
47 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook5a.png?width=721&height=869&rev=1.1||alt="macsharedoutlook5.png" height="869" width="721"]]
77 77  
78 -[[image:attach:macsharedoutlook2.png||height="307" width="592"]]
49 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook6a.png?width=722&height=871&rev=1.1||alt="macsharedoutlook6.png" height="871" width="722"]]
79 79  
51 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook7a.png?width=720&height=873&rev=1.1||alt="macsharedoutlook7.png" height="873" width="720"]]
80 80  
81 -Here** ,** first click on the **plus sign (+)** and then on **New** Account .
53 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook8a.png?width=709&height=858&rev=1.1||alt="macsharedoutlook8.png" height="858" width="709"]]
82 82  
83 -[[image:attach:macsharedoutlook3.png||height="634" width="713"]]
84 -
85 -
86 -**In the opened window ,** enter the email address for the shared folder and click **Continue** . In our example it is **kinderbetreuung@ito.cit.tum.de.**
87 -
88 - In this window select the  **IMAP** service.
89 -
90 -[[image:attach:macsharedoutlook5a.png||alt="macsharedoutlook5.png" height="556" width="461"]]
91 -
92 -
93 -**Then** click **Continue** .​
94 -
95 -[[image:attach:macsharedoutlook6a.png||alt="macsharedoutlook6.png" height="714" width="592"]]
96 -
97 -
98 -For IMAP Username, enter Projectname.Label+ITO Login ( **like kinderbetreuung.ito+musterma ) and enter your CIT password** in both password areas . Fill out the other fields as shown in the screenshot below and click **Add Account** . The details can be found in the table above.
99 -
100 -[[image:attach:macsharedoutlook7a.png||alt="macsharedoutlook7.png" height="580" width="478"]]
101 -
102 -
103 -Then you are done.
104 -
105 -​[[image:attach:macsharedoutlook8a.png||alt="macsharedoutlook8.png" height="549" width="454"]]​
106 -
107 -
108 -If you have any questions or problems, please feel free to send us an email to [[support@ito.cit.tum.de>>mailto:support@ito.cit.tum.de]] .
109 -
110 -
111 111  == 3. Apple - Mail Programm ==
112 112  
113 -​
57 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Screenshot%202023-03-14%20at%2022.20.08.png?rev=1.1||alt="Screenshot 2023-03-14 at 22.20.08.png"]]
114 114  
115 - First click on Mail and then on **Accounts** .
59 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit2.png?rev=1.1||alt="applesharedcit2.png"]]
60 + [[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit3.png?rev=1.1||alt="applesharedcit3.png"]]
116 116  
117 -[[image:attach:Screenshot 2023-03-14 at 22.20.08.png]]
62 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit4a.png?rev=1.1||alt="applesharedcit4.png"]] ==
118 118  
64 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit5a.png?rev=1.3||alt="applesharedcit5.png"]] ==
119 119  
120 -Here select  **Add Other Account** .
121 121  
122 -[[image:attach:applesharedcit2.png||height="634" width="866"]]
67 +== 4. Windows - Outlook 2019 ==
123 123  
124 124  
125 -In the opened window click on **Mail Account** .
126 126  
127 - [[image:attach:applesharedcit3.png||height="625" width="864"]]
71 +Open the Program and click on **File**
128 128  
129 129  
130 -Enter the **shared email address** and **your CIT password** for the account. Then click **Sign In** .
131 131  
132 -[[image:attach:applesharedcit4a.png||alt="applesharedcit4.png" height="634" width="868"]]
75 +[[image:file.png||width="600"]]
133 133  
134 134  
135 -For the **incoming** and **outgoing mail server,** enter **mail.cit.tum.de** and click **Sign In ** again to complete the setup process.
136 136  
137 -[[image:attach:applesharedcit5a.png||alt="applesharedcit5.png" height="637" width="876"]]
79 +Click on **Add account**.
138 138  
139 139  
140 -​
141 141  
142 -
143 -== 4. Windows - Outlook 2019 ==
144 -
145 -
146 -Open the Program and click on **File.**
147 -[[image:file.png||width="600"]]
148 -
149 -
150 -
151 -Click on **Add account**.
152 152  [[image:Addaccount.png||width="600"]]
153 153  
154 154  
... ... @@ -155,98 +155,40 @@
155 155  
156 156  Enter the email address of the project and set the check mark for **Let me set up my account manually** and click on **Connect**.
157 157  
158 -​[[image:de2.PNG||height="340" width="589"]]​
159 159  
160 160  
91 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%203newneu.png?width=900&rev=1.1||alt="Schritt 3.png" width="900"]]
161 161  
162 -Choose the account type IMAP and click Connect.
163 163  
164 -[[image:accounttype.png||width="600"]]
165 165  
95 +Choose the account type IMAP and click Connect.
166 166  
167 167  
168 -Enter the options as shown on the screenshot. Then click next.
169 169  
170 -​[[image:de4.PNG]]​
99 +[[image:accounttype.png||width="600"]]
171 171  
172 172  
173 -**DON`T enter your ITO password**. Just click "Connect".
174 -[[image:passwort.png||width="600"]]
175 175  
103 +Enter the options as shown on the screenshot.
176 176  
177 177  
178 -Enter the username Projektname.Label+ ITO Login (like kinderbetreuung.vej+musterma). if the username is longer than 8 characters it will be shortened).
179 179  
180 -​[[image:de6a.PNG]]​
107 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%205newneu.png?width=900&rev=1.1||alt="Schritt 5.png" width="900"]]
181 181  
182 182  
183 -== 5. Windows - Outlook 2016 ==
184 184  
185 -Click **"File".**
186 -[[image:Screenshot_1.png]]
111 +DON`T enter your ITO password. Just click "Connect".
187 187  
188 188  
114 +[[image:passwort.png||width="600"]]
189 189  
190 -Click **"Add Account".**
191 -[[image:Screenshot_2.png]]
192 192  
193 193  
118 +Enter the username ITO-Login@projectname (i.e. mustema@i99.vej, if the name is longer than 8 characters it will be shortened)
194 194  
195 -Choose **"Manual setup or additional server types"** and click **"next".**
196 -[[image:Screenshot_3.png]]
197 197  
198 198  
122 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%207newneu.png?width=900&rev=1.1||alt="Schritt 7.png" width="900"]]
199 199  
200 -Choose **"POP or IMAP".**
201 -[[image:Screenshot_4.png]]
202 202  
203 -
204 -
205 -Fill out your **own** credential and the incoming/outgoing mail server as below.
206 -[[image:Screenshot_5.png]]
207 -
208 -
209 -Choose **"My outgoing server(SMTP) requires authentication" **by **"Outgoing Server"**.
210 -[[image:Screenshot_6.png]]
211 -
212 -
213 -
214 -Fill out the Server Port Numbers as **below** under **Advanced**.
215 -[[image:Screenshot_7.png]]
216 -
217 -
218 -== 6.Ipad ==
219 -
220 -​​​
221 -
222 - Open Settings on your iPad and click on **Mail,** Accounts then Add **Account .**
223 -
224 -[[image:mailaccounthinzufügen.jpeg]]
225 -
226 -
227 -Click on **Others**.
228 -
229 -[[image:mailaccounthinzufügenandere.jpeg]]
230 -
231 -
232 -Click on **add mail account**.
233 -
234 -[[image:mail-accounthinzufügen.jpeg]]
235 -
236 -
237 -Enter the shared **email address** and your CIT **password** and click **Next .**
238 -
239 -[[image:neueraccount.jpeg]]
240 -
241 -
242 -
243 -As the user name , write **Projectname.LABEL+YourCITID** (such as kinderbetreuung.ito.+musterma) and enter **mail.cit.tum.de** for the incoming and outgoing mail servers and click **Next .**
244 -
245 -[[image:neueraccountdetails.jpeg]]
246 -
247 -
248 -Click **Save** to complete setting up the shared mail account.[[image:ende.jpeg]]
249 -
250 -
251 -
252 -​​
125 +== 5. Windows - Outlook 2016 ==