Last modified by Aysegül Omus on 2024/05/16 10:29
From version 23.1
edited by Aysegül Omus
on 2024/04/15 14:25
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To version 9.1
edited by Aysegül Omus
on 2023/08/29 11:53
Change comment: There is no comment for this version

Summary

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Title
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1 -Shared Folder in CIT Domain
1 +Set up shared folders in the CIT domain
Content
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1 -
1 +This describes how to configure the shared folder in the email program.
2 2  
3 -= How can I set up CIT shared folder? =
4 -
5 -
6 -This describes how to configure the CIT shared folder in the email program.
7 -
8 8  {{toc/}}
9 9  
10 10  == 0. The most important information in brief ==
11 11  
12 12  
13 -Participants in the shared folder must add a new account in the mail client (e.g. Thunderbird, Outlook). The login data is displayed in the StructureDB each time users are added, but in general is always as in the following description:
8 +(% style="margin-right:auto" %)
9 +| E-Mail | Projektname@Label.cit.tum.de
10 +| Hostname IMAP | mail.cit.tum.de
11 +| Hostname SMTP | mail.cit.tum.de
12 +| Port IMAP | 993
13 +| Port SMTP | 465
14 +| Verbindungssicherheit | SSL/TLS
15 +| Authentifiziungsmethode | Normales Passwort
16 +| Benutzername | Projektname.Label+ ITO Login (wie kinderbetreuung.vej+musterma)
17 +| Passwort | Passwort
14 14  
15 -
16 -
17 -(% style="margin-right:auto; width:626px" %)
18 -|(% style="width:180px" %) E-Mail |(% style="width:443px" %) Projektname@Label.cit.tum.de
19 -|(% style="width:180px" %) Hostname IMAP |(% style="width:443px" %) mail.cit.tum.de
20 -|(% style="width:180px" %) Hostname SMTP |(% style="width:443px" %) mail.cit.tum.de
21 -|(% style="width:180px" %) Port IMAP |(% style="width:443px" %) 993
22 -|(% style="width:180px" %) Port SMTP |(% style="width:443px" %) 465
23 -|(% style="width:180px" %) Verbindungssicherheit |(% style="width:443px" %) SSL/TLS
24 -|(% style="width:180px" %) Authentifiziungsmethode |(% style="width:443px" %) Normales Passwort
25 -|(% style="width:180px" %) Username |(% style="width:443px" %) Projektname.Label+ ITO Login (like kinderbetreuung.vej+musterma)
26 -|(% style="width:180px" %) Password |(% style="width:443px" %) CIT Password
27 -
28 -
29 -
30 -
31 -
32 -
33 -
34 -
35 -
36 -
37 -
38 -
39 -
40 -**Access via Webmail:**
41 -
42 -* Website: https:~/~/webmail.in.tum.de/
43 -* Username: Projektname.Label+ ITO Login (like kinderbetreuung.vej+musterma)
44 -* Password: CIT Password
45 -
46 46  == 1. Linux - Thunderbird ==
47 47  
21 +Click the email option in the Set Up Another Account tab.
48 48  
49 -Click the **Email** option in the Set Up another Account tab.
23 +[[image:2editedcropped.png||width="900"]]
50 50  
51 -[[image:2editedcropped.png||height="466" width="748"]]
25 +Write down your credentials and login.
52 52  
27 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednew1.png?width=900&rev=1.1||alt="3editedcropped.png" width="900"]]
53 53  
54 -Fill out **the shared mailbox email address and your CIT password** and log in as shown.
29 +Click on configure manually, then select the IMAP option.
55 55  
56 -Select the **IMAP option and ** then click **Set up manually.**
31 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednew2.png?width=900&rev=1.1||alt="4editedcropped.png" width="900"]]
57 57  
58 -​[[image:Screenshot_2023-09-19_15-39-59b.jpg||height="812" width="833"]]​
33 +Complete the details like in the image below, with these settings and the shared E-Mail address, and then click on done.
59 59  
35 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednewa.png?width=675&height=850&rev=1.1||alt="5editedcropped.png" height="850" width="675"]]
60 60  
61 -For the username, enter Projectname.Label+ITO Login ( **like kinderbetreuung.ito+musterma** ) and write your CIT password as the password.
62 -
63 -Fill in the other fields as shown in the screenshot below and then click **Done** . The details can be found in the table above.
64 -
65 -​[[image:Screenshot_2023-09-19_15-41-56b.jpg||height="797" width="778"]]​
66 -
67 -
68 -
69 69  == 2. Apple - Thunderbird ==
70 70  
71 -Click on **Outlook** in the tab above and open **Preferences .**
39 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook1.png?rev=1.1||alt="macsharedoutlook1.png"]]
72 72  
73 -​[[image:attach:macsharedoutlook1.png]]​
41 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook2.png?width=725&height=376&rev=1.1||alt="macsharedoutlook2.png" height="376" width="725"]]
74 74  
43 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook3.png?width=728&height=647&rev=1.1||alt="macsharedoutlook3.png" height="647" width="728"]]
75 75  
76 -​
45 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook4a.png?width=727&height=874&rev=1.1||alt="macsharedoutlook4.png" height="874" width="727"]]
77 77  
78 -Then click on **Accounts.**
47 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook5a.png?width=721&height=869&rev=1.1||alt="macsharedoutlook5.png" height="869" width="721"]]
79 79  
80 -[[image:attach:macsharedoutlook2.png||height="307" width="592"]]
49 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook6a.png?width=722&height=871&rev=1.1||alt="macsharedoutlook6.png" height="871" width="722"]]
81 81  
51 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook7a.png?width=720&height=873&rev=1.1||alt="macsharedoutlook7.png" height="873" width="720"]]
82 82  
83 -Here** ,** first click on the **plus sign (+)** and then on **New** Account .
53 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook8a.png?width=709&height=858&rev=1.1||alt="macsharedoutlook8.png" height="858" width="709"]]
84 84  
85 -[[image:attach:macsharedoutlook3.png||height="634" width="713"]]
86 -
87 -
88 -**In the opened window ,** enter the email address for the shared folder and click **Continue** . In our example it is **kinderbetreuung@ito.cit.tum.de.**
89 -
90 - In this window select the  **IMAP** service.
91 -
92 -[[image:attach:macsharedoutlook5a.png||alt="macsharedoutlook5.png" height="556" width="461"]]
93 -
94 -
95 -**Then** click **Continue** .​
96 -
97 -[[image:attach:macsharedoutlook6a.png||alt="macsharedoutlook6.png" height="714" width="592"]]
98 -
99 -
100 -For IMAP Username, enter Projectname.Label+ITO Login ( **like kinderbetreuung.ito+musterma ) and enter your CIT password** in both password areas . Fill out the other fields as shown in the screenshot below and click **Add Account** . The details can be found in the table above.
101 -
102 -[[image:attach:macsharedoutlook7a.png||alt="macsharedoutlook7.png" height="580" width="478"]]
103 -
104 -
105 -Then you are done.
106 -
107 -​[[image:attach:macsharedoutlook8a.png||alt="macsharedoutlook8.png" height="549" width="454"]]​
108 -
109 -
110 -If you have any questions or problems, please feel free to send us an email to [[support@ito.cit.tum.de>>mailto:support@ito.cit.tum.de]] .
111 -
112 -
113 113  == 3. Apple - Mail Programm ==
114 114  
115 -​
57 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Screenshot%202023-03-14%20at%2022.20.08.png?rev=1.1||alt="Screenshot 2023-03-14 at 22.20.08.png"]]
116 116  
117 - First click on Mail and then on **Accounts** .
59 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit2.png?rev=1.1||alt="applesharedcit2.png"]]
60 + [[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit3.png?rev=1.1||alt="applesharedcit3.png"]]
118 118  
119 -[[image:attach:Screenshot 2023-03-14 at 22.20.08.png]]
62 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit4a.png?rev=1.1||alt="applesharedcit4.png"]] ==
120 120  
64 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit5a.png?rev=1.3||alt="applesharedcit5.png"]] ==
121 121  
122 -Here select  **Add Other Account** .
123 123  
124 -[[image:attach:applesharedcit2.png||height="634" width="866"]]
67 +== 4. Windows - Outlook 2019 ==
125 125  
126 126  
127 -In the opened window click on **Mail Account** .
128 128  
129 - [[image:attach:applesharedcit3.png||height="625" width="864"]]
71 +Open the Program and click on **File**
130 130  
131 131  
132 -Enter the **shared email address** and **your CIT password** for the account. Then click **Sign In** .
133 133  
134 -[[image:attach:applesharedcit4a.png||alt="applesharedcit4.png" height="634" width="868"]]
75 +[[image:file.png||width="600"]]
135 135  
136 136  
137 -For the **incoming** and **outgoing mail server,** enter **mail.cit.tum.de** and click **Sign In ** again to complete the setup process.
138 138  
139 -[[image:attach:applesharedcit5a.png||alt="applesharedcit5.png" height="637" width="876"]]
79 +Click on **Add account**.
140 140  
141 141  
142 -​
143 143  
144 -
145 -== 4. Windows - Outlook 2019 ==
146 -
147 -
148 -Open the Program and click on **File.**
149 -[[image:file.png||width="600"]]
150 -
151 -
152 -
153 -Click on **Add account**.
154 154  [[image:Addaccount.png||width="600"]]
155 155  
156 156  
... ... @@ -157,81 +157,40 @@
157 157  
158 158  Enter the email address of the project and set the check mark for **Let me set up my account manually** and click on **Connect**.
159 159  
160 -​[[image:de2.PNG||height="340" width="589"]]​
161 161  
162 162  
91 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%203newneu.png?width=900&rev=1.1||alt="Schritt 3.png" width="900"]]
163 163  
164 -Choose the account type IMAP and click Connect.
165 165  
166 -[[image:accounttype.png||width="600"]]
167 167  
95 +Choose the account type IMAP and click Connect.
168 168  
169 169  
170 -Enter the options as shown on the screenshot. Then click next.
171 171  
172 -​[[image:de4.PNG]]​
99 +[[image:accounttype.png||width="600"]]
173 173  
174 174  
175 -**DON`T enter your ITO password**. Just click "Connect".
176 -[[image:passwort.png||width="600"]]
177 177  
103 +Enter the options as shown on the screenshot.
178 178  
179 179  
180 -Enter the username Projektname.Label+ ITO Login (like kinderbetreuung.vej+musterma). if the username is longer than 8 characters it will be shortened).
181 181  
182 -​[[image:de6a.PNG]]​
107 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%205newneu.png?width=900&rev=1.1||alt="Schritt 5.png" width="900"]]
183 183  
184 184  
185 -== 5. Windows - Outlook 2016 ==
186 186  
187 -Click **"File".**
188 -[[image:Screenshot_1.png]]
111 +DON`T enter your ITO password. Just click "Connect".
189 189  
190 190  
114 +[[image:passwort.png||width="600"]]
191 191  
192 -Click **"Add Account".**
193 -[[image:Screenshot_2.png]]
194 194  
195 195  
118 +Enter the username ITO-Login@projectname (i.e. mustema@i99.vej, if the name is longer than 8 characters it will be shortened)
196 196  
197 -Choose **"Manual setup or additional server types"** and click **"next".**
198 -[[image:Screenshot_3.png]]
199 199  
200 200  
122 +[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%207newneu.png?width=900&rev=1.1||alt="Schritt 7.png" width="900"]]
201 201  
202 -Choose **"POP or IMAP".**
203 -[[image:Screenshot_4.png]]
204 204  
205 -
206 -
207 -Fill out your **own** credential and the incoming/outgoing mail server as below.
208 -[[image:Screenshot_5.png]]
209 -
210 -
211 -Choose **"My outgoing server(SMTP) requires authentication" **by **"Outgoing Server"**.
212 -[[image:Screenshot_6.png]]
213 -
214 -
215 -
216 -Fill out the Server Port Numbers as **below** under **Advanced**.
217 -[[image:Screenshot_7.png]]
218 -
219 -
220 -== 6.Ipad ==
221 -
222 -​​​
223 -
224 - Open Settings on your iPad and click on **Mail,** Accounts then Add **Account .**
225 -
226 -[[image:1.jpeg||height="593" width="910"]]
227 -
228 -
229 -Enter the shared **email address** and your CIT **password** and click **Next .**
230 -
231 -
232 -
233 -As the user name , write **Projectname.LABEL+YourCITID** (such as kinderbetreuung.ito.+musterma) and enter **mail.cit.tum.de** for the incoming and outgoing mail servers and click **Next .**
234 -
235 -
236 -
237 -​​
125 +== 5. Windows - Outlook 2016 ==