Last modified by Aysegül Omus on 2024/05/16 10:29
From version 17.1
edited by Dilay Nurlu
on 2023/09/20 15:56
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To version 30.1
edited by Aysegül Omus
on 2024/05/14 15:31
Change comment: There is no comment for this version

Summary

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Title
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1 -Set up shared folders in the CIT domain
1 +Shared Folder in CIT Domain
Author
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1 -XWiki.nud
1 +XWiki.kahraman
Content
... ... @@ -1,3 +1,8 @@
1 +
2 +
3 += How can I set up CIT shared folder? =
4 +
5 +
1 1  This describes how to configure the CIT shared folder in the email program.
2 2  
3 3  {{toc/}}
... ... @@ -5,7 +5,6 @@
5 5  == 0. The most important information in brief ==
6 6  
7 7  
8 -
9 9  Participants in the shared folder must add a new account in the mail client (e.g. Thunderbird, Outlook). The login data is displayed in the StructureDB each time users are added, but in general is always as in the following description:
10 10  
11 11  
... ... @@ -17,70 +17,151 @@
17 17  |(% style="width:180px" %) Port IMAP |(% style="width:443px" %) 993
18 18  |(% style="width:180px" %) Port SMTP |(% style="width:443px" %) 465
19 19  |(% style="width:180px" %) Verbindungssicherheit |(% style="width:443px" %) SSL/TLS
20 -|(% style="width:180px" %) Authentifiziungsmethode |(% style="width:443px" %) Normales Passwort
21 -|(% style="width:180px" %) Username |(% style="width:443px" %) Projektname.Label+ ITO Login (like kinderbetreuung.vej+musterma)
24 +|(% style="width:180px" %) Authentifiziungsmethode |(% style="width:443px" %) Normales Password
25 +|(% style="width:180px" %) Username |(% style="width:443px" %) Project name.Label+ ITO Login (like kinderbetreuung.ito+musterma)
22 22  |(% style="width:180px" %) Password |(% style="width:443px" %) CIT Password
23 23  
28 +
29 +
30 +
31 +
32 +
33 +
34 +
35 +
36 +
37 +
38 +
24 24  **Access via Webmail:**
25 25  
26 26  * Website: https:~/~/webmail.in.tum.de/
27 -* Username: Projektname.Label+ ITO Login (like kinderbetreuung.vej+musterma)
42 +* Username: Projektname.Label+ ITO Login (like kinderbetreuung.ito+musterma)
28 28  * Password: CIT Password
29 29  
30 30  == 1. Linux - Thunderbird ==
31 31  
32 32  
33 -Click the email option in the Set Up another Account tab.
48 +Click the **Email** option in the **Set Up Another Account** tab.
34 34  
35 -[[image:2editedcropped.png||height="466" width="748"]]
50 +[[image:thunderbirdenglischsetupanotheraccountklein.png]]
36 36  
37 37  
38 38  
39 -Write down your credentials and login.
40 40  
41 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednew1.png?width=900&rev=1.1||alt="3editedcropped.png" height="550" width="744"]]
55 +Or you can first click on the gear icon, then click **Account Actions** and select **Add Mail Account...** from the drop-down list.
42 42  
57 +[[image:thunderbirdenglischaddmailaccountt.png]]
43 43  
44 -Click on configure manually, then select the IMAP option.
45 45  
46 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednew2.png?width=900&rev=1.1||alt="4editedcropped.png" height="755" width="741"]]
47 47  
48 -Complete the details like in the image below, with these settings and the shared E-Mail address, and then click on done.
61 +Fill out **the shared mailbox email address and your CIT password **and log in as shown.
49 49  
50 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednewa.png?width=675&height=850&rev=1.1||alt="5editedcropped.png" height="922" width="732"]]
63 +Select the **IMAP option and **then click **Set up manually.**
51 51  
52 -== 2. Apple - Thunderbird ==
65 +​[[image:thunderbirdenglsichconfiguremanually.png]]​
53 53  
54 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook1.png?rev=1.1||alt="macsharedoutlook1.png"]]
55 55  
56 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook2.png?width=725&height=376&rev=1.1||alt="macsharedoutlook2.png" height="376" width="725"]]
68 +For the username, enter Projectname.Label+ITO Login ( **like kinderbetreuung.ito+musterma** ) and write your CIT password as the password.
57 57  
58 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook3.png?width=728&height=647&rev=1.1||alt="macsharedoutlook3.png" height="647" width="728"]]
70 +Additionally, change the Hostname to **mail.cit.tum.de** .
59 59  
60 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook4a.png?width=727&height=874&rev=1.1||alt="macsharedoutlook4.png" height="874" width="727"]]
72 +Fill in the other fields as shown in the screenshot below and then click **Done**. The details can be found in the table above.
61 61  
62 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook5a.png?width=721&height=869&rev=1.1||alt="macsharedoutlook5.png" height="869" width="721"]]
74 +​[[image:thunderbirdenglsichdone.png]]​
63 63  
64 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook6a.png?width=722&height=871&rev=1.1||alt="macsharedoutlook6.png" height="871" width="722"]]
65 65  
66 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook7a.png?width=720&height=873&rev=1.1||alt="macsharedoutlook7.png" height="873" width="720"]]
67 67  
68 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook8a.png?width=709&height=858&rev=1.1||alt="macsharedoutlook8.png" height="858" width="709"]]
78 +== 2. Apple - Outlook ==
69 69  
80 +
81 +
82 +Click on **Outlook** in the tab above and open **Preferences.**
83 +
84 +​[[image:attach:macsharedoutlook1.png]]​
85 +
86 +
87 +​
88 +
89 +Then click on **Accounts.**
90 +
91 +[[image:attach:macsharedoutlook2.png||height="307" width="592"]]
92 +
93 +
94 +Here**,** first click on the **plus sign (+)** and then on **New** **Account**.
95 +
96 +[[image:attach:macsharedoutlook3.png||height="634" width="713"]]
97 +
98 +
99 +**In the opened window,** enter the email address for the shared folder and click **Continue**. In our example it is **kinderbetreuung@ito.cit.tum.de.**
100 +
101 + In this window select the  **IMAP** service.
102 +
103 +
104 +[[image:macsharedoutlook5a-3new.png]]
105 +
106 +
107 +
108 +**Then** click **Continue** .​
109 +
110 +
111 +[[image:macsharedoutlookenglisch6a.png]]
112 +
113 +
114 +
115 +For IMAP Username, enter Projectname.Label+ITO Login ( **like kinderbetreuung.ito+musterma ) and enter your CIT password** in both password areas . Fill out the other fields as shown in the screenshot below and click **Add Account**. The details can be found in the table above.
116 +
117 +
118 +[[image:macsharedoutlookenglisch7a.png]]
119 +
120 +
121 +
122 +Then you are done.
123 +
124 +
125 +[[image:macsharedoutlookenglisch8a.png]]
126 +
127 +​​
128 +
129 +
130 +If you have any questions or problems, please feel free to send us an email to [[support@ito.cit.tum.de>>mailto:support@ito.cit.tum.de]] .
131 +
132 +
70 70  == 3. Apple - Mail Programm ==
71 71  
72 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Screenshot%202023-03-14%20at%2022.20.08.png?rev=1.1||alt="Screenshot 2023-03-14 at 22.20.08.png"]]
135 +​
73 73  
74 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit2.png?rev=1.1||alt="applesharedcit2.png" height="657" width="898"]]
137 + First, click on Mail and then on **Accounts**.
75 75  
139 +[[image:attach:Screenshot 2023-03-14 at 22.20.08.png]]
76 76  
77 - [[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit3.png?rev=1.1||alt="applesharedcit3.png" height="645" width="892"]]
78 78  
79 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit4a.png?rev=1.1||alt="applesharedcit4.png"]] ==
142 +Here select  **Add Other Account**.
80 80  
81 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit5a.png?rev=1.3||alt="applesharedcit5.png"]] ==
144 +[[image:applesharedcitenglisch2.png]]
82 82  
83 83  
147 +
148 +
149 +In the opened window click on **Mail Account**.
150 +
151 +
152 +[[image:applesharedcitenglisch3.png]]
153 +
154 +
155 +
156 +Enter the **shared email address** and **your CIT password** for the account. Then click **Sign In** .
157 +
158 +[[image:applesharedcit4anew.png]]
159 +
160 +
161 +For the **incoming** and **outgoing mail server,** enter **mail.cit.tum.de** and click **Sign In **again to complete the setup process.
162 +
163 +[[image:applesharedcitenglisch5a.png]]
164 +
165 +
166 +​
167 +
168 +
84 84  == 4. Windows - Outlook 2019 ==
85 85  
86 86  
... ... @@ -93,86 +93,118 @@
93 93  [[image:Addaccount.png||width="600"]]
94 94  
95 95  
181 +[[image:en1.PNG]]
96 96  
97 -Enter the email address of the project and set the check mark for **Let me set up my account manually** and click on **Connect**.
98 98  
99 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%203newneu.png?width=900&rev=1.1||alt="Schritt 3.png" height="405" width="742"]]
100 100  
101 101  
186 +Enter the email address of the project, set the check mark for **Let me set up my account manually,** and click on **Connect**.
102 102  
188 +[[image:en2.PNG]]
189 +
190 +
191 +​​
192 +
193 +
194 +
103 103  Choose the account type IMAP and click Connect.
104 104  
105 -[[image:accounttype.png||width="600"]]
197 +[[image:en3.PNG]]
106 106  
107 107  
108 108  
109 -Enter the options as shown on the screenshot.
110 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%205newneu.png?width=900&rev=1.1||alt="Schritt 5.png" height="402" width="743"]]
111 111  
202 +Enter the options as shown on the screenshot. Then click **Next**.
112 112  
204 +​[[image:en4.PNG]]​
113 113  
114 -**DON`T enter your ITO password**. Just click "Connect".
115 -[[image:passwort.png||width="600"]]
116 116  
207 +**Don't enter your CIT password**. Just click "**Connect**".
208 +[[image:en5a.PNG]]
117 117  
118 118  
119 -Enter the username Projektname.Label+ ITO Login (like kinderbetreuung.vej+musterma). if the username is longer than 8 characters it will be shortened).
120 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%207newneu.png?width=900&rev=1.1||alt="Schritt 7.png" height="436" width="747"]]
121 121  
212 +Enter the username Projektname.Label+ ITO Login (like kinderbetreuung.ito+musterma) and your CIT password.
122 122  
123 -== 5. Windows - Outlook 2016 ==
124 124  
125 -Klick **"File".**
215 +[[image:ot2.png]]
126 126  
127 -== [[image:Screenshot_1.png]] ==
128 128  
218 +[[image:en7.PNG]]
129 129  
130 -Klixk **"Add Account".**
131 131  
221 +
222 +
223 +
224 +
225 +
226 +== 5. Windows - Outlook 2016 ==
227 +
228 +Click **"File".**
229 +[[image:Screenshot_1.png]]
230 +
231 +
232 +
233 +Click **"Add Account".**
132 132  [[image:Screenshot_2.png]]
133 133  
134 -Choose **"Manual setup or additional server types"** and click **"next".**
135 135  
237 +
238 +Choose **"Manual setup or additional server types"** and click **"Next".**
136 136  [[image:Screenshot_3.png]]
137 137  
138 -Choose **"POP or IMAP".**
139 139  
242 +
243 +Choose **"POP or IMAP" **and click on**  "Next"..**
140 140  [[image:Screenshot_4.png]]
141 141  
142 -Fill out your **own** credential and the incoming/outgoing mail server as below.
143 143  
247 +
248 +Fill out your **own** credentials and the incoming/outgoing mail server as below.
144 144  [[image:Screenshot_5.png]]
145 145  
146 -Choose **"My outgoing server(SMTP) requires authetication" **by **"Outgoing Server"**.
147 147  
252 +Choose **"My outgoing server(SMTP) requires authentication" **by **"Outgoing Server"**.
148 148  [[image:Screenshot_6.png]]
149 149  
150 -Fill out the Server Port Numbers as **below** under **Advanced**.
151 151  
256 +
257 +Fill out the Server Port Numbers as **below** under **Advanced**.
152 152  [[image:Screenshot_7.png]]
153 153  
154 154  
155 -== 6.Windows- Ipad ==
261 +== 6.Ipad ==
156 156  
157 -Go to the Settings on your Ipad and click **Mail**, then **Accounts** then on **Add** **Account**.
263 +​​​
158 158  
159 -[[image:https://wiki.ito.cit.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/WhatsApp%20Image%202023-01-24%20at%2013.37.34new.jpeg?width=900&rev=1.1||alt="WhatsApp Image 2023-01-24 at 13.37.34.jpeg" width="900"]]
265 + Open Settings on your iPad and click on **Mail,** Accounts then Add **Account .**
160 160  
267 +[[image:mailaccounthinzufügen.jpeg]]
161 161  
162 162  
163 -Then choose **Other**.
270 +Click on **Others**.
164 164  
165 -[[image:https://wiki.ito.cit.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/WhatsApp%20Image%202023-01-24%20at%2013.37.34%282%29new.jpeg?width=900&rev=1.1||alt="WhatsApp Image 2023-01-24 at 13.37.34(2).jpeg" width="900"]]
272 +[[image:mailaccounthinzufügenandere.jpeg]]
166 166  
167 167  
275 +Click on **add mail account**.
168 168  
169 -Put the **Shared Folder Address** in and your **CIT Password**. Click on **Next**.
277 +[[image:mail-accounthinzufügen.jpeg]]
170 170  
171 -[[image:https://wiki.ito.cit.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/ipad1new2%20new.jpeg?width=900&rev=1.1||alt="WhatsApp Image 2023-01-24 at 15.06.15.jpeg" width="900"]]
172 172  
280 +Enter the shared **email address** and your CIT **password** and click **Next .**
173 173  
174 -As username write **Projectname.LABEL+YourITOLoginName** (for example kinderbetreuung.vej+musterma). For Incoming and Outgoing Mail Servers write **mail.cit.tum.de** and click **Next**.
282 +[[image:neueraccount.jpeg]]
283 +
175 175  
176 -[[image:https://wiki.ito.cit.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/WhatsApp%20Image%202023-01-24%20at%2014.56.30new2neu.jpeg?width=900&rev=1.1||alt="WhatsApp Image 2023-01-24 at 14.56.30.jpeg" width="900"]]
177 177  
178 -
286 +As the user name, write **Projectname.LABEL+YourCITID** (such as kinderbetreuung.ito.+musterma) and enter **mail.cit.tum.de** for the incoming and outgoing mail servers and click **Next .**
287 +
288 +[[image:neueraccountdetails.jpeg]]
289 +
290 +
291 +Click **Save** to complete setting up the shared mail account.[[image:ende.jpeg]]
292 +
293 +
294 +
295 +​​