Last modified by Aysegül Omus on 2024/05/16 10:29
From version 15.1
edited by Dilay Nurlu
on 2023/09/20 15:43
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To version 28.1
edited by Aysegül Omus
on 2024/05/14 14:34
Change comment: There is no comment for this version

Summary

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Title
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1 -Set up shared folders in the CIT domain
1 +Shared Folder in CIT Domain
Author
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1 -XWiki.nud
1 +XWiki.kahraman
Content
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1 +
2 +
3 += How can I set up CIT shared folder? =
4 +
5 +
1 1  This describes how to configure the CIT shared folder in the email program.
2 2  
3 3  {{toc/}}
... ... @@ -5,7 +5,6 @@
5 5  == 0. The most important information in brief ==
6 6  
7 7  
8 -
9 9  Participants in the shared folder must add a new account in the mail client (e.g. Thunderbird, Outlook). The login data is displayed in the StructureDB each time users are added, but in general is always as in the following description:
10 10  
11 11  
... ... @@ -17,70 +17,154 @@
17 17  |(% style="width:180px" %) Port IMAP |(% style="width:443px" %) 993
18 18  |(% style="width:180px" %) Port SMTP |(% style="width:443px" %) 465
19 19  |(% style="width:180px" %) Verbindungssicherheit |(% style="width:443px" %) SSL/TLS
20 -|(% style="width:180px" %) Authentifiziungsmethode |(% style="width:443px" %) Normales Passwort
21 -|(% style="width:180px" %) Username |(% style="width:443px" %) Projektname.Label+ ITO Login (like kinderbetreuung.vej+musterma)
24 +|(% style="width:180px" %) Authentifiziungsmethode |(% style="width:443px" %) Normales Password
25 +|(% style="width:180px" %) Username |(% style="width:443px" %) Projektname.Label+ ITO Login (like kinderbetreuung.ito+musterma)
22 22  |(% style="width:180px" %) Password |(% style="width:443px" %) CIT Password
23 23  
28 +
29 +
30 +
31 +
32 +
33 +
34 +
35 +
36 +
37 +
38 +
39 +
40 +
24 24  **Access via Webmail:**
25 25  
26 26  * Website: https:~/~/webmail.in.tum.de/
27 -* Username: Projektname.Label+ ITO Login (like kinderbetreuung.vej+musterma)
44 +* Username: Projektname.Label+ ITO Login (like kinderbetreuung.ito+musterma)
28 28  * Password: CIT Password
29 29  
30 30  == 1. Linux - Thunderbird ==
31 31  
32 32  
33 -Click the email option in the Set Up another Account tab.
50 +Click the **Email** option in the **Set Up another Account** tab.
34 34  
35 -[[image:2editedcropped.png||height="466" width="748"]]
52 +[[image:thunderbirdenglischsetupanotheraccountklein.png]]
36 36  
37 37  
55 +Oder sie können zuerst auf das Zahnrad-Symbol klicken, dann Account Actions anklicken und in der Drop-Down Liste Add Mail Account... auswählen.
38 38  
39 -Write down your credentials and login.
40 40  
41 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednew1.png?width=900&rev=1.1||alt="3editedcropped.png" height="550" width="744"]]
58 +Or you can first click on the gear icon, then click **Account Actions** and select **Add Mail Account...** from the drop-down list.
42 42  
60 +[[image:thunderbirdenglischaddmailaccountt.png]]
43 43  
44 -Click on configure manually, then select the IMAP option.
45 45  
46 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednew2.png?width=900&rev=1.1||alt="4editedcropped.png" height="755" width="741"]]
47 47  
48 -Complete the details like in the image below, with these settings and the shared E-Mail address, and then click on done.
64 +Fill out **the shared mailbox email address and your CIT password **and log in as shown.
49 49  
50 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednewa.png?width=675&height=850&rev=1.1||alt="5editedcropped.png" height="922" width="732"]]
66 +Select the **IMAP option and **then click **Set up manually.**
51 51  
52 -== 2. Apple - Thunderbird ==
68 +​[[image:thunderbirdenglsichconfiguremanually.png]]​
53 53  
54 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook1.png?rev=1.1||alt="macsharedoutlook1.png"]]
55 55  
56 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook2.png?width=725&height=376&rev=1.1||alt="macsharedoutlook2.png" height="376" width="725"]]
71 +For the username, enter Projectname.Label+ITO Login ( **like kinderbetreuung.ito+musterma** ) and write your CIT password as the password.
57 57  
58 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook3.png?width=728&height=647&rev=1.1||alt="macsharedoutlook3.png" height="647" width="728"]]
73 +Additionally, change the Hostname to **mail.cit.tum.de** .
59 59  
60 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook4a.png?width=727&height=874&rev=1.1||alt="macsharedoutlook4.png" height="874" width="727"]]
75 +Fill in the other fields as shown in the screenshot below and then click **Done**. The details can be found in the table above.
61 61  
62 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook5a.png?width=721&height=869&rev=1.1||alt="macsharedoutlook5.png" height="869" width="721"]]
77 +​[[image:thunderbirdenglsichdone.png]]​
63 63  
64 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook6a.png?width=722&height=871&rev=1.1||alt="macsharedoutlook6.png" height="871" width="722"]]
65 65  
66 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook7a.png?width=720&height=873&rev=1.1||alt="macsharedoutlook7.png" height="873" width="720"]]
67 67  
68 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook8a.png?width=709&height=858&rev=1.1||alt="macsharedoutlook8.png" height="858" width="709"]]
81 +== 2. Apple - Outlook ==
69 69  
83 +
84 +
85 +Click on **Outlook** in the tab above and open **Preferences.**
86 +
87 +​[[image:attach:macsharedoutlook1.png]]​
88 +
89 +
90 +​
91 +
92 +Then click on **Accounts.**
93 +
94 +[[image:attach:macsharedoutlook2.png||height="307" width="592"]]
95 +
96 +
97 +Here**,** first click on the **plus sign (+)** and then on **New** **Account**.
98 +
99 +[[image:attach:macsharedoutlook3.png||height="634" width="713"]]
100 +
101 +
102 +**In the opened window,** enter the email address for the shared folder and click **Continue**. In our example it is **kinderbetreuung@ito.cit.tum.de.**
103 +
104 + In this window select the  **IMAP** service.
105 +
106 +
107 +[[image:macsharedoutlook5a-3new.png]]
108 +
109 +
110 +
111 +**Then** click **Continue** .​
112 +
113 +
114 +[[image:macsharedoutlookenglisch6a.png]]
115 +
116 +
117 +
118 +For IMAP Username, enter Projectname.Label+ITO Login ( **like kinderbetreuung.ito+musterma ) and enter your CIT password** in both password areas . Fill out the other fields as shown in the screenshot below and click **Add Account**. The details can be found in the table above.
119 +
120 +
121 +[[image:macsharedoutlookenglisch7a.png]]
122 +
123 +
124 +
125 +Then you are done.
126 +
127 +
128 +[[image:macsharedoutlookenglisch8a.png]]
129 +
130 +​​
131 +
132 +
133 +If you have any questions or problems, please feel free to send us an email to [[support@ito.cit.tum.de>>mailto:support@ito.cit.tum.de]] .
134 +
135 +
70 70  == 3. Apple - Mail Programm ==
71 71  
72 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Screenshot%202023-03-14%20at%2022.20.08.png?rev=1.1||alt="Screenshot 2023-03-14 at 22.20.08.png"]]
138 +​
73 73  
74 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit2.png?rev=1.1||alt="applesharedcit2.png" height="657" width="898"]]
140 + First, click on Mail and then on **Accounts**.
75 75  
142 +[[image:attach:Screenshot 2023-03-14 at 22.20.08.png]]
76 76  
77 - [[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit3.png?rev=1.1||alt="applesharedcit3.png" height="645" width="892"]]
78 78  
79 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit4a.png?rev=1.1||alt="applesharedcit4.png"]] ==
145 +Here select  **Add Other Account**.
80 80  
81 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit5a.png?rev=1.3||alt="applesharedcit5.png"]] ==
147 +[[image:applesharedcitenglisch2.png]]
82 82  
83 83  
150 +
151 +
152 +In the opened window click on **Mail Account**.
153 +
154 +
155 +[[image:applesharedcitenglisch3.png]]
156 +
157 +
158 +
159 +Enter the **shared email address** and **your CIT password** for the account. Then click **Sign In** .
160 +
161 +[[image:applesharedcit4anew.png]]
162 +
163 +
164 +For the **incoming** and **outgoing mail server,** enter **mail.cit.tum.de** and click **Sign In **again to complete the setup process.
165 +
166 +[[image:applesharedcitenglisch5a.png]]
167 +
168 +
169 +​
170 +
171 +
84 84  == 4. Windows - Outlook 2019 ==
85 85  
86 86  
... ... @@ -96,7 +96,7 @@
96 96  
97 97  Enter the email address of the project and set the check mark for **Let me set up my account manually** and click on **Connect**.
98 98  
99 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%203newneu.png?width=900&rev=1.1||alt="Schritt 3.png" height="405" width="742"]]
187 +​[[image:de2.PNG||height="340" width="589"]]​
100 100  
101 101  
102 102  
... ... @@ -106,68 +106,90 @@
106 106  
107 107  
108 108  
109 -Enter the options as shown on the screenshot.
110 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%205newneu.png?width=900&rev=1.1||alt="Schritt 5.png" height="402" width="743"]]
197 +Enter the options as shown on the screenshot. Then click next.
111 111  
199 +​[[image:de4.PNG]]​
112 112  
113 113  
114 114  **DON`T enter your ITO password**. Just click "Connect".
115 -[[image:passwort.png||width="600"]]
203 +
116 116  
205 +[[image:ot1.jpeg]]
117 117  
118 118  
119 119  Enter the username Projektname.Label+ ITO Login (like kinderbetreuung.vej+musterma). if the username is longer than 8 characters it will be shortened).
120 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%207newneu.png?width=900&rev=1.1||alt="Schritt 7.png" height="436" width="747"]]
121 121  
210 +​​
122 122  
212 +[[image:ot2.png]]
213 +
123 123  == 5. Windows - Outlook 2016 ==
124 124  
125 -Klick **"File".**
216 +Click **"File".**
217 +[[image:Screenshot_1.png]]
126 126  
127 -== [[image:Screenshot_1.png]] ==
128 128  
129 129  
130 -Klixk **"Add Account".**
131 -
221 +Click **"Add Account".**
132 132  [[image:Screenshot_2.png]]
133 133  
134 -Choose **"Manual setup or additional server types"** and click **"next".**
135 135  
225 +
226 +Choose **"Manual setup or additional server types"** and click **"next".**
136 136  [[image:Screenshot_3.png]]
137 137  
138 -Choose **"POP or IMAP".**
139 139  
230 +
231 +Choose **"POP or IMAP".**
140 140  [[image:Screenshot_4.png]]
141 141  
142 -Fill out your **own** credential and the incoming/outgoing mail server as below.
143 143  
235 +
236 +Fill out your **own** credential and the incoming/outgoing mail server as below.
144 144  [[image:Screenshot_5.png]]
145 145  
146 -Choose **"My outgoing server(SMTP) requires authetication" **by **"Outgoing Server"**.
147 147  
240 +Choose **"My outgoing server(SMTP) requires authentication" **by **"Outgoing Server"**.
148 148  [[image:Screenshot_6.png]]
149 149  
150 -Fill out the Server Port Numbers as **below** under **Advanced**.
151 151  
244 +
245 +Fill out the Server Port Numbers as **below** under **Advanced**.
152 152  [[image:Screenshot_7.png]]
153 153  
154 154  
155 -== 6.Windows- Ipad ==
249 +== 6.Ipad ==
156 156  
251 +​​​
157 157  
158 -[[image:https://wiki.ito.cit.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/WhatsApp%20Image%202023-01-24%20at%2013.37.34new.jpeg?width=900&rev=1.1||alt="WhatsApp Image 2023-01-24 at 13.37.34.jpeg" width="900"]]
253 + Open Settings on your iPad and click on **Mail,** Accounts then Add **Account .**
159 159  
255 +[[image:mailaccounthinzufügen.jpeg]]
160 160  
161 161  
258 +Click on **Others**.
162 162  
163 -[[image:https://wiki.ito.cit.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/WhatsApp%20Image%202023-01-24%20at%2013.37.34%282%29new.jpeg?width=900&rev=1.1||alt="WhatsApp Image 2023-01-24 at 13.37.34(2).jpeg" width="900"]]
260 +[[image:mailaccounthinzufügenandere.jpeg]]
164 164  
165 165  
263 +Click on **add mail account**.
166 166  
265 +[[image:mail-accounthinzufügen.jpeg]]
167 167  
168 -[[image:https://wiki.ito.cit.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/ipad1new2%20new.jpeg?width=900&rev=1.1||alt="WhatsApp Image 2023-01-24 at 15.06.15.jpeg" width="900"]]
169 169  
268 +Enter the shared **email address** and your CIT **password** and click **Next .**
170 170  
171 -[[image:https://wiki.ito.cit.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/WhatsApp%20Image%202023-01-24%20at%2014.56.30new2neu.jpeg?width=900&rev=1.1||alt="WhatsApp Image 2023-01-24 at 14.56.30.jpeg" width="900"]]
172 -
270 +[[image:neueraccount.jpeg]]
173 173  
272 +
273 +
274 +As the user name , write **Projectname.LABEL+YourCITID** (such as kinderbetreuung.ito.+musterma) and enter **mail.cit.tum.de** for the incoming and outgoing mail servers and click **Next .**
275 +
276 +[[image:neueraccountdetails.jpeg]]
277 +
278 +
279 +Click **Save** to complete setting up the shared mail account.[[image:ende.jpeg]]
280 +
281 +
282 +
283 +​​