Last modified by Aysegül Omus on 2024/05/16 10:29
From version 14.1
edited by Yunhao Wu
on 2023/09/19 14:05
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To version 32.1
edited by Aysegül Omus
on 2024/05/16 10:29
Change comment: There is no comment for this version

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Title
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1 -Set up shared folders in the CIT domain
1 +Shared Folder in CIT Domain
Author
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1 -XWiki.wyun
1 +XWiki.kahraman
Content
... ... @@ -1,3 +1,8 @@
1 +
2 +
3 += How can I set up CIT shared folder? =
4 +
5 +
1 1  This describes how to configure the CIT shared folder in the email program.
2 2  
3 3  {{toc/}}
... ... @@ -5,7 +5,6 @@
5 5  == 0. The most important information in brief ==
6 6  
7 7  
8 -
9 9  Participants in the shared folder must add a new account in the mail client (e.g. Thunderbird, Outlook). The login data is displayed in the StructureDB each time users are added, but in general is always as in the following description:
10 10  
11 11  
... ... @@ -17,72 +17,150 @@
17 17  |(% style="width:180px" %) Port IMAP |(% style="width:443px" %) 993
18 18  |(% style="width:180px" %) Port SMTP |(% style="width:443px" %) 465
19 19  |(% style="width:180px" %) Verbindungssicherheit |(% style="width:443px" %) SSL/TLS
20 -|(% style="width:180px" %) Authentifiziungsmethode |(% style="width:443px" %) Normales Passwort
21 -|(% style="width:180px" %) Username |(% style="width:443px" %) Projektname.Label+ ITO Login (like kinderbetreuung.vej+musterma)
24 +|(% style="width:180px" %) Authentifiziungsmethode |(% style="width:443px" %) Normales Password
25 +|(% style="width:180px" %) Username |(% style="width:443px" %) Project name.Label+ ITO Login (like kinderbetreuung.ito+musterma)
22 22  |(% style="width:180px" %) Password |(% style="width:443px" %) CIT Password
23 23  
24 24  
29 +
30 +
31 +
32 +
33 +
34 +
35 +
36 +
37 +
25 25  **Access via Webmail:**
26 26  
27 27  * Website: https:~/~/webmail.in.tum.de/
28 -* Username: Projektname.Label+ ITO Login (like kinderbetreuung.vej+musterma)
41 +* Username: Projektname.Label+ ITO Login (like kinderbetreuung.ito+musterma)
29 29  * Password: CIT Password
30 30  
31 -
32 32  == 1. Linux - Thunderbird ==
33 33  
34 34  
35 -Click the email option in the Set Up another Account tab.
47 +Click the **Email** option in the **Set Up Another Account** tab.
36 36  
37 -[[image:2editedcropped.png||height="466" width="748"]]
49 +[[image:thunderbirdenglischsetupanotheraccountklein.png]]
38 38  
39 39  
40 40  
41 -Write down your credentials and login.
42 42  
43 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednew1.png?width=900&rev=1.1||alt="3editedcropped.png" height="550" width="744"]]
54 +Or you can first click on the gear icon, then click **Account Actions** and select **Add Mail Account...** from the drop-down list.
44 44  
56 +[[image:thunderbirdenglischaddmailaccountt.png]]
45 45  
46 -Click on configure manually, then select the IMAP option.
47 47  
48 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednew2.png?width=900&rev=1.1||alt="4editedcropped.png" height="755" width="741"]]
49 49  
50 -Complete the details like in the image below, with these settings and the shared E-Mail address, and then click on done.
60 +Fill out **the shared mailbox email address and your CIT password **and log in as shown.
51 51  
52 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednewa.png?width=675&height=850&rev=1.1||alt="5editedcropped.png" height="922" width="732"]]
62 +Select the **IMAP option and **then click **Set up manually.**
53 53  
54 -== 2. Apple - Thunderbird ==
64 +​[[image:thunderbirdenglsichconfiguremanually.png]]​
55 55  
56 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook1.png?rev=1.1||alt="macsharedoutlook1.png"]]
57 57  
58 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook2.png?width=725&height=376&rev=1.1||alt="macsharedoutlook2.png" height="376" width="725"]]
67 +For the username, enter Projectname.Label+ITO Login ( **like kinderbetreuung.ito+musterma** ) and write your CIT password as the password.
59 59  
60 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook3.png?width=728&height=647&rev=1.1||alt="macsharedoutlook3.png" height="647" width="728"]]
69 +Additionally, change the Hostname to **mail.cit.tum.de** .
61 61  
62 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook4a.png?width=727&height=874&rev=1.1||alt="macsharedoutlook4.png" height="874" width="727"]]
71 +Fill in the other fields as shown in the screenshot below and then click **Done**. The details can be found in the table above.
63 63  
64 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook5a.png?width=721&height=869&rev=1.1||alt="macsharedoutlook5.png" height="869" width="721"]]
73 +​[[image:thunderbirdenglsichdone.png]]​
65 65  
66 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook6a.png?width=722&height=871&rev=1.1||alt="macsharedoutlook6.png" height="871" width="722"]]
67 67  
68 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook7a.png?width=720&height=873&rev=1.1||alt="macsharedoutlook7.png" height="873" width="720"]]
69 69  
70 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook8a.png?width=709&height=858&rev=1.1||alt="macsharedoutlook8.png" height="858" width="709"]]
77 +== 2. Apple - Outlook ==
71 71  
79 +
80 +
81 +Click on **Outlook** in the tab above and open **Preferences.**
82 +
83 +​[[image:attach:macsharedoutlook1.png]]​
84 +
85 +
86 +​
87 +
88 +Then click on **Accounts.**
89 +
90 +[[image:attach:macsharedoutlook2.png||height="307" width="592"]]
91 +
92 +
93 +Here**,** first click on the **plus sign (+)** and then on **New** **Account**.
94 +
95 +[[image:attach:macsharedoutlook3.png||height="634" width="713"]]
96 +
97 +
98 +**In the opened window,** enter the email address for the shared folder and click **Continue**. In our example it is **kinderbetreuung@ito.cit.tum.de.**
99 +
100 + In this window select the  **IMAP** service.
101 +
102 +
103 +[[image:macsharedoutlook5a-3new.png]]
104 +
105 +
106 +
107 +**Then** click **Continue** .​
108 +
109 +
110 +[[image:macsharedoutlookenglisch6a.png]]
111 +
112 +
113 +
114 +For IMAP Username, enter Projectname.Label+ITO Login ( **like kinderbetreuung.ito+musterma ) and enter your CIT password** in both password areas . Fill out the other fields as shown in the screenshot below and click **Add Account**. The details can be found in the table above.
115 +
116 +
117 +[[image:macsharedoutlookenglisch7a.png]]
118 +
119 +
120 +
121 +Then you are done.
122 +
123 +
124 +[[image:macsharedoutlookenglisch8a.png]]
125 +
126 +​​
127 +
128 +
129 +If you have any questions or problems, please feel free to send us an email to [[support@ito.cit.tum.de>>mailto:support@ito.cit.tum.de]] .
130 +
131 +
72 72  == 3. Apple - Mail Programm ==
73 73  
74 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Screenshot%202023-03-14%20at%2022.20.08.png?rev=1.1||alt="Screenshot 2023-03-14 at 22.20.08.png"]]
134 +​
75 75  
76 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit2.png?rev=1.1||alt="applesharedcit2.png" height="657" width="898"]]
136 + First, click on Mail and then on **Accounts**.
77 77  
138 +[[image:attach:Screenshot 2023-03-14 at 22.20.08.png]]
78 78  
79 - [[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit3.png?rev=1.1||alt="applesharedcit3.png" height="645" width="892"]]
80 80  
81 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit4a.png?rev=1.1||alt="applesharedcit4.png"]] ==
141 +Here select  **Add Other Account**.
82 82  
83 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit5a.png?rev=1.3||alt="applesharedcit5.png"]] ==
143 +[[image:applesharedcitenglisch2.png]]
84 84  
85 85  
146 +
147 +
148 +In the opened window click on **Mail Account**.
149 +
150 +
151 +[[image:applesharedcitenglisch3.png]]
152 +
153 +
154 +
155 +Enter the **shared email address** and **your CIT password** for the account. Then click **Sign In** .
156 +
157 +[[image:applesharedcit4anew.png]]
158 +
159 +
160 +For the **incoming** and **outgoing mail server,** enter **mail.cit.tum.de** and click **Sign In **again to complete the setup process.
161 +
162 +[[image:applesharedcitenglisch5a.png]]
163 +
164 +
165 +​
166 +
167 +
86 86  == 4. Windows - Outlook 2019 ==
87 87  
88 88  
... ... @@ -95,60 +95,125 @@
95 95  [[image:Addaccount.png||width="600"]]
96 96  
97 97  
180 +[[image:en1.PNG]]
98 98  
99 -Enter the email address of the project and set the check mark for **Let me set up my account manually** and click on **Connect**.
100 100  
101 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%203newneu.png?width=900&rev=1.1||alt="Schritt 3.png" height="405" width="742"]]
102 102  
103 103  
185 +Enter the email address of the project, set the check mark for **Let me set up my account manually,** and click on **Connect**.
104 104  
187 +[[image:en2.PNG]]
188 +
189 +
190 +​​
191 +
192 +
193 +
105 105  Choose the account type IMAP and click Connect.
106 106  
107 -[[image:accounttype.png||width="600"]]
196 +[[image:en3.PNG]]
108 108  
109 109  
110 110  
111 -Enter the options as shown on the screenshot.
112 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%205newneu.png?width=900&rev=1.1||alt="Schritt 5.png" height="402" width="743"]]
113 113  
201 +Enter the options as shown on the screenshot. Then click **Next**.
114 114  
203 +​[[image:en4.PNG]]​
115 115  
116 -**DON`T enter your ITO password**. Just click "Connect".
117 -[[image:passwort.png||width="600"]]
118 118  
206 +**Don't enter your CIT password**. Just click "**Connect**".
207 +[[image:en5a.PNG]]
119 119  
120 120  
121 -Enter the username Projektname.Label+ ITO Login (like kinderbetreuung.vej+musterma). if the username is longer than 8 characters it will be shortened).
122 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%207newneu.png?width=900&rev=1.1||alt="Schritt 7.png" height="436" width="747"]]
123 123  
211 +Enter the username Projektname.Label+ ITO Login (like kinderbetreuung.ito+musterma) and your CIT password.
124 124  
125 -== 5. Windows - Outlook 2016 ==
126 126  
127 -Klick **"File".**
214 +[[image:ot2.png]]
128 128  
129 -== [[image:Screenshot_1.png]] ==
130 130  
217 +[[image:en7.PNG]]
131 131  
132 -Klixk **"Add Account".**
133 133  
220 +
221 +
222 +
223 +
224 +
225 +== 5. Windows - Outlook 2016 ==
226 +
227 +Click **"File".**
228 +[[image:Screenshot_1.png]]
229 +
230 +
231 +
232 +Click **"Add Account".**
134 134  [[image:Screenshot_2.png]]
135 135  
136 -Choose **"Manual setup or additional server types"** and click **"next".**
137 137  
236 +
237 +Choose **"Manual setup or additional server types"** and click **"Next".**
138 138  [[image:Screenshot_3.png]]
139 139  
140 -Choose **"POP or IMAP".**
141 141  
241 +
242 +Choose **"POP or IMAP" **and click on**  "Next"..**
142 142  [[image:Screenshot_4.png]]
143 143  
144 -Fill out your **own** credential and the incoming/outgoing mail server as below.
145 145  
146 -[[image:Screenshot_5.png]]
147 147  
148 -Choose **"My outgoing server(SMTP) requires authetication" **by **"Outgoing Server"**.
247 +Fill out your **own** credentials and the incoming/outgoing mail server as below.
149 149  
249 +[[image:Screenshot_5moresettings.png]]
250 +
251 +Choose **"My outgoing server(SMTP) requires authentication" **by **"Outgoing Server"**.
150 150  [[image:Screenshot_6.png]]
151 151  
152 -Fill out the Server Port Numbers as **below** under **Advanced**.
153 153  
255 +
256 +Fill out the Server Port Numbers as **below** under **Advanced**.
154 154  [[image:Screenshot_7.png]]
258 +
259 +
260 +Then click on **Next**.
261 +
262 +[[image:Screenshot_5next.png]]
263 +
264 +
265 +
266 +
267 +== 6.Ipad ==
268 +
269 +​​​
270 +
271 + Open Settings on your iPad and click on **Mail,** Accounts then Add **Account.**
272 +
273 +[[image:mailaccounthinzufügen.jpeg]]
274 +
275 +
276 +Click on **Others**.
277 +
278 +[[image:mailaccounthinzufügenandere.jpeg]]
279 +
280 +
281 +Click on **add mail account**.
282 +
283 +[[image:mail-accounthinzufügen.jpeg]]
284 +
285 +
286 +Enter the shared **email address** and your CIT **password** and click **Next .**
287 +
288 +[[image:neueraccount.jpeg]]
289 +
290 +
291 +
292 +As the user name, write **Projectname.LABEL+YourCITID** (such as kinderbetreuung.ito.+musterma) and enter **mail.cit.tum.de** for the incoming and outgoing mail servers and click **Next .**
293 +
294 +[[image:neueraccountdetails.jpeg]]
295 +
296 +
297 +Click **Save** to complete setting up the shared mail account.[[image:ende.jpeg]]
298 +
299 +
300 +
301 +​​