Last modified by Aysegül Omus on 2024/05/16 10:29
From version 12.1
edited by Aysegül Omus
on 2023/09/01 14:39
Change comment: There is no comment for this version
To version 32.1
edited by Aysegül Omus
on 2024/05/16 10:29
Change comment: There is no comment for this version

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Title
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1 -Set up shared folders in the CIT domain
1 +Shared Folder in CIT Domain
Content
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1 +
2 +
3 += How can I set up CIT shared folder? =
4 +
5 +
1 1  This describes how to configure the CIT shared folder in the email program.
2 2  
3 3  {{toc/}}
... ... @@ -5,7 +5,6 @@
5 5  == 0. The most important information in brief ==
6 6  
7 7  
8 -
9 9  Participants in the shared folder must add a new account in the mail client (e.g. Thunderbird, Outlook). The login data is displayed in the StructureDB each time users are added, but in general is always as in the following description:
10 10  
11 11  
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17 17  |(% style="width:180px" %) Port IMAP |(% style="width:443px" %) 993
18 18  |(% style="width:180px" %) Port SMTP |(% style="width:443px" %) 465
19 19  |(% style="width:180px" %) Verbindungssicherheit |(% style="width:443px" %) SSL/TLS
20 -|(% style="width:180px" %) Authentifiziungsmethode |(% style="width:443px" %) Normales Passwort
21 -|(% style="width:180px" %) Username |(% style="width:443px" %) Projektname.Label+ ITO Login (like kinderbetreuung.vej+musterma)
24 +|(% style="width:180px" %) Authentifiziungsmethode |(% style="width:443px" %) Normales Password
25 +|(% style="width:180px" %) Username |(% style="width:443px" %) Project name.Label+ ITO Login (like kinderbetreuung.ito+musterma)
22 22  |(% style="width:180px" %) Password |(% style="width:443px" %) CIT Password
23 23  
24 -== ==
25 25  
26 -== ==
27 27  
28 -== ==
29 29  
30 -== ==
31 31  
32 -== ==
33 33  
34 -== ==
35 35  
36 -== ==
37 37  
38 -== ==
39 39  
36 +
37 +
40 40  **Access via Webmail:**
41 41  
42 42  * Website: https:~/~/webmail.in.tum.de/
43 -* Username: Projektname.Label+ ITO Login (like kinderbetreuung.vej+musterma)
41 +* Username: Projektname.Label+ ITO Login (like kinderbetreuung.ito+musterma)
44 44  * Password: CIT Password
45 45  
46 -== ==
47 -
48 48  == 1. Linux - Thunderbird ==
49 49  
50 50  
51 -Click the email option in the Set Up another Account tab.
47 +Click the **Email** option in the **Set Up Another Account** tab.
52 52  
53 -[[image:2editedcropped.png||height="466" width="748"]]
49 +[[image:thunderbirdenglischsetupanotheraccountklein.png]]
54 54  
55 55  
56 56  
57 -Write down your credentials and login.
58 58  
59 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednew1.png?width=900&rev=1.1||alt="3editedcropped.png" height="550" width="744"]]
54 +Or you can first click on the gear icon, then click **Account Actions** and select **Add Mail Account...** from the drop-down list.
60 60  
56 +[[image:thunderbirdenglischaddmailaccountt.png]]
61 61  
62 -Click on configure manually, then select the IMAP option.
63 63  
64 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednew2.png?width=900&rev=1.1||alt="4editedcropped.png" height="755" width="741"]]
65 65  
66 -Complete the details like in the image below, with these settings and the shared E-Mail address, and then click on done.
60 +Fill out **the shared mailbox email address and your CIT password **and log in as shown.
67 67  
68 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/editedcroppednewa.png?width=675&height=850&rev=1.1||alt="5editedcropped.png" height="922" width="732"]]
62 +Select the **IMAP option and **then click **Set up manually.**
69 69  
70 -== 2. Apple - Thunderbird ==
64 +​[[image:thunderbirdenglsichconfiguremanually.png]]​
71 71  
72 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook1.png?rev=1.1||alt="macsharedoutlook1.png"]]
73 73  
74 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook2.png?width=725&height=376&rev=1.1||alt="macsharedoutlook2.png" height="376" width="725"]]
67 +For the username, enter Projectname.Label+ITO Login ( **like kinderbetreuung.ito+musterma** ) and write your CIT password as the password.
75 75  
76 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook3.png?width=728&height=647&rev=1.1||alt="macsharedoutlook3.png" height="647" width="728"]]
69 +Additionally, change the Hostname to **mail.cit.tum.de** .
77 77  
78 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook4a.png?width=727&height=874&rev=1.1||alt="macsharedoutlook4.png" height="874" width="727"]]
71 +Fill in the other fields as shown in the screenshot below and then click **Done**. The details can be found in the table above.
79 79  
80 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook5a.png?width=721&height=869&rev=1.1||alt="macsharedoutlook5.png" height="869" width="721"]]
73 +​[[image:thunderbirdenglsichdone.png]]​
81 81  
82 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook6a.png?width=722&height=871&rev=1.1||alt="macsharedoutlook6.png" height="871" width="722"]]
83 83  
84 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook7a.png?width=720&height=873&rev=1.1||alt="macsharedoutlook7.png" height="873" width="720"]]
85 85  
86 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/macsharedoutlook8a.png?width=709&height=858&rev=1.1||alt="macsharedoutlook8.png" height="858" width="709"]]
77 +== 2. Apple - Outlook ==
87 87  
79 +
80 +
81 +Click on **Outlook** in the tab above and open **Preferences.**
82 +
83 +​[[image:attach:macsharedoutlook1.png]]​
84 +
85 +
86 +​
87 +
88 +Then click on **Accounts.**
89 +
90 +[[image:attach:macsharedoutlook2.png||height="307" width="592"]]
91 +
92 +
93 +Here**,** first click on the **plus sign (+)** and then on **New** **Account**.
94 +
95 +[[image:attach:macsharedoutlook3.png||height="634" width="713"]]
96 +
97 +
98 +**In the opened window,** enter the email address for the shared folder and click **Continue**. In our example it is **kinderbetreuung@ito.cit.tum.de.**
99 +
100 + In this window select the  **IMAP** service.
101 +
102 +
103 +[[image:macsharedoutlook5a-3new.png]]
104 +
105 +
106 +
107 +**Then** click **Continue** .​
108 +
109 +
110 +[[image:macsharedoutlookenglisch6a.png]]
111 +
112 +
113 +
114 +For IMAP Username, enter Projectname.Label+ITO Login ( **like kinderbetreuung.ito+musterma ) and enter your CIT password** in both password areas . Fill out the other fields as shown in the screenshot below and click **Add Account**. The details can be found in the table above.
115 +
116 +
117 +[[image:macsharedoutlookenglisch7a.png]]
118 +
119 +
120 +
121 +Then you are done.
122 +
123 +
124 +[[image:macsharedoutlookenglisch8a.png]]
125 +
126 +​​
127 +
128 +
129 +If you have any questions or problems, please feel free to send us an email to [[support@ito.cit.tum.de>>mailto:support@ito.cit.tum.de]] .
130 +
131 +
88 88  == 3. Apple - Mail Programm ==
89 89  
90 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Screenshot%202023-03-14%20at%2022.20.08.png?rev=1.1||alt="Screenshot 2023-03-14 at 22.20.08.png"]]
134 +​
91 91  
92 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit2.png?rev=1.1||alt="applesharedcit2.png" height="657" width="898"]]
136 + First, click on Mail and then on **Accounts**.
93 93  
138 +[[image:attach:Screenshot 2023-03-14 at 22.20.08.png]]
94 94  
95 - [[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit3.png?rev=1.1||alt="applesharedcit3.png" height="645" width="892"]]
96 96  
97 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit4a.png?rev=1.1||alt="applesharedcit4.png"]] ==
141 +Here select  **Add Other Account**.
98 98  
99 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/applesharedcit5a.png?rev=1.3||alt="applesharedcit5.png"]] ==
143 +[[image:applesharedcitenglisch2.png]]
100 100  
101 101  
102 -== 4. Windows - Outlook 2019 ==
103 103  
104 104  
148 +In the opened window click on **Mail Account**.
105 105  
106 -Open the Program and click on **File.**
107 107  
151 +[[image:applesharedcitenglisch3.png]]
152 +
153 +
154 +
155 +Enter the **shared email address** and **your CIT password** for the account. Then click **Sign In** .
156 +
157 +[[image:applesharedcit4anew.png]]
158 +
159 +
160 +For the **incoming** and **outgoing mail server,** enter **mail.cit.tum.de** and click **Sign In **again to complete the setup process.
161 +
162 +[[image:applesharedcitenglisch5a.png]]
163 +
164 +
165 +​
166 +
167 +
168 +== 4. Windows - Outlook 2019 ==
169 +
170 +
171 +Open the Program and click on **File.**
108 108  [[image:file.png||width="600"]]
109 109  
110 110  
111 111  
112 112  Click on **Add account**.
113 -
114 114  [[image:Addaccount.png||width="600"]]
115 115  
116 116  
180 +[[image:en1.PNG]]
117 117  
118 -Enter the email address of the project and set the check mark for **Let me set up my account manually** and click on **Connect**.
119 119  
120 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%203newneu.png?width=900&rev=1.1||alt="Schritt 3.png" height="405" width="742"]]
121 121  
122 122  
185 +Enter the email address of the project, set the check mark for **Let me set up my account manually,** and click on **Connect**.
123 123  
187 +[[image:en2.PNG]]
188 +
189 +
190 +​​
191 +
192 +
193 +
124 124  Choose the account type IMAP and click Connect.
125 125  
126 -[[image:accounttype.png||width="600"]]
196 +[[image:en3.PNG]]
127 127  
128 128  
129 129  
130 -Enter the options as shown on the screenshot.
131 131  
132 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%205newneu.png?width=900&rev=1.1||alt="Schritt 5.png" height="402" width="743"]]
201 +Enter the options as shown on the screenshot. Then click **Next**.
133 133  
203 +​[[image:en4.PNG]]​
134 134  
135 135  
136 -**DON`T enter your ITO password**. Just click "Connect".
206 +**Don't enter your CIT password**. Just click "**Connect**".
207 +[[image:en5a.PNG]]
137 137  
138 -[[image:passwort.png||width="600"]]
139 139  
140 140  
211 +Enter the username Projektname.Label+ ITO Login (like kinderbetreuung.ito+musterma) and your CIT password.
141 141  
142 -Enter the username Projektname.Label+ ITO Login (like kinderbetreuung.vej+musterma). if the username is longer than 8 characters it will be shortened).
143 143  
144 -[[image:https://xwiki.rbg.tum.de/bin/download/Informatik/Helpdesk/CitSharedFolder/WebHome/Schritt%207newneu.png?width=900&rev=1.1||alt="Schritt 7.png" height="436" width="747"]]
214 +[[image:ot2.png]]
145 145  
146 146  
217 +[[image:en7.PNG]]
218 +
219 +
220 +
221 +
222 +
223 +
224 +
147 147  == 5. Windows - Outlook 2016 ==
226 +
227 +Click **"File".**
228 +[[image:Screenshot_1.png]]
229 +
230 +
231 +
232 +Click **"Add Account".**
233 +[[image:Screenshot_2.png]]
234 +
235 +
236 +
237 +Choose **"Manual setup or additional server types"** and click **"Next".**
238 +[[image:Screenshot_3.png]]
239 +
240 +
241 +
242 +Choose **"POP or IMAP" **and click on**  "Next"..**
243 +[[image:Screenshot_4.png]]
244 +
245 +
246 +
247 +Fill out your **own** credentials and the incoming/outgoing mail server as below.
248 +
249 +[[image:Screenshot_5moresettings.png]]
250 +
251 +Choose **"My outgoing server(SMTP) requires authentication" **by **"Outgoing Server"**.
252 +[[image:Screenshot_6.png]]
253 +
254 +
255 +
256 +Fill out the Server Port Numbers as **below** under **Advanced**.
257 +[[image:Screenshot_7.png]]
258 +
259 +
260 +Then click on **Next**.
261 +
262 +[[image:Screenshot_5next.png]]
263 +
264 +
265 +
266 +
267 +== 6.Ipad ==
268 +
269 +​​​
270 +
271 + Open Settings on your iPad and click on **Mail,** Accounts then Add **Account.**
272 +
273 +[[image:mailaccounthinzufügen.jpeg]]
274 +
275 +
276 +Click on **Others**.
277 +
278 +[[image:mailaccounthinzufügenandere.jpeg]]
279 +
280 +
281 +Click on **add mail account**.
282 +
283 +[[image:mail-accounthinzufügen.jpeg]]
284 +
285 +
286 +Enter the shared **email address** and your CIT **password** and click **Next .**
287 +
288 +[[image:neueraccount.jpeg]]
289 +
290 +
291 +
292 +As the user name, write **Projectname.LABEL+YourCITID** (such as kinderbetreuung.ito.+musterma) and enter **mail.cit.tum.de** for the incoming and outgoing mail servers and click **Next .**
293 +
294 +[[image:neueraccountdetails.jpeg]]
295 +
296 +
297 +Click **Save** to complete setting up the shared mail account.[[image:ende.jpeg]]
298 +
299 +
300 +
301 +​​