Changes for page CIT Mail Account

Last modified by Jonas Jelten on 2024/01/11 16:39
From version 13.1
edited by Aysegül Omus
on 2024/01/10 12:12
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To version 7.1
edited by Aysegül Omus
on 2023/12/27 17:08
Change comment: CIT

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1 1  = Setting Up E-Mail Clients =
2 2  
3 -This article describes how to set up an e-mail client. Information regarding the CIT e-mail account can be found [[here>>https://xwiki.rbg.tum.de/bin/view/Informatik/Helpdesk/Account]].
3 +This article describes how to setup an e-mail client. Information regarding the in.tum.de/ma.tum.de e-mail account can be found [[here>>https://xwiki.rbg.tum.de/bin/view/Informatik/Helpdesk/Account]].
4 4  
5 5  
6 6  
... ... @@ -8,17 +8,17 @@
8 8  
9 9  
10 10  
11 -== 1. Summary of the important information ==
11 +== 1. Summary of the important Information ==
12 12  
13 13  
14 14  
15 15  {{html wiki="true"}}
16 -<table border='1' cellspacing='0'><colgroup span='1' width='100'></colgroup> <tbody> <tr> <td>IMAP</td> <td><span class='WYSIWYG_COLOR ' style='color:Blue'>mail.cit.tum.de</span></td></tr> <tr> <td>SMTP</td> <td><span class='WYSIWYG_COLOR ' style='color:Blue'>mail.cit.tum.de</span></td></tr> <tr> <td>Port IMAP</td> <td>993</td></tr> <tr> <td>Port SMTP</td> <td>465</td></tr> <tr> <td>Login</td> <td>CIT-Login</td></tr> <tr> <td>Password</td> <td>CIT Password</td></tr></tbody></table>
16 +<table border='1' cellspacing='0'><colgroup span='1' width='100'></colgroup> <tbody> <tr> <td>imaps/pops</td> <td><span class='WYSIWYG_COLOR ' style='color:Blue'>mail.cit.tum.de</span></td></tr> <tr> <td>smtps</td> <td><span class='WYSIWYG_COLOR ' style='color:Blue'>mail.cit.tum.de</span></td></tr> <tr> <td>Port pops</td> <td>995</td></tr> <tr> <td>Port imaps</td> <td>993</td></tr> <tr> <td>Port smtps</td> <td>465</td></tr> <tr> <td>Login</td> <td>CIT-Login</td></tr> <tr> <td>Passwort</td> <td>Your Password</td></tr></tbody></table>
17 17  {{/html}}
18 18  
19 19  
20 -* All connections are encrypted with the above-mentioned values.
21 -* An Import of the CIT-CA certificates into the client software is recommended. For instructions please check [[here>>https://xwiki.rbg.tum.de/bin/view/Informatik/Helpdesk/LdapZertifikate]].
20 +* All connection are encripted with the above mentioned values.
21 +* An Import of the ITO-CA certificates into the clientsoftware is recommended.For instructions please check [[here>>https://xwiki.rbg.tum.de/bin/view/Informatik/Helpdesk/LdapZertifikate]].
22 22  
23 23  == 2. E-Mail Clients: ==
24 24  
... ... @@ -27,33 +27,33 @@
27 27  Thunderbird is already installed and preconfigured on the black boxes with Linux operating systems.
28 28  
29 29  The following is configured:
30 - CIT CA, server CA, and user CA root certificates
31 - Incoming mail server imap://mail.cit.tum.de with TLS with the current CIT ID as login and CIT-ID@cit.tum.de or [[surname.name@cit.tum.de>>mailto:surname.name@cit.tum.de]] as sender address
30 + CIT CA, server CA and user CA root certificates
31 + Incoming mail server imap://mail.cit.tum.de with TLS with the current CIT ID as login and CIT-ID@cit.tum.de as sender address
32 32   Outgoing mail server smtp://mail.cit.tum.de with TLS without user authentication. (Which is not necessary within the TU.)
33 33   CIT LDAP server to search for e-mail addresses and user certificates.
34 34  
35 35  
36 -First, click on **Edit** and then on **Account Settings**.
36 +First click on **Edit** and then on **Account Settings**.
37 37  
38 -[[image:linuxthuneditaccountsett.png||height="705" width="440"]]
38 +[[image:linuxthuneditaccountsett.png||width="900"]]
39 39  
40 40  
41 41  
42 42  In the opened window click on Accounts Actions* and then on **Add Email Account**
43 43  
44 -[[image:addmailaccount.png||height="511" width="462"]]
44 +[[image:addmailaccount.png||width="900"]]
45 45  
46 46  
47 47  
48 -Enter your name, your CIT e-mail address, and the associated password and click **Set up manually** on.
48 +Enter your name, your CIT e-mail address and the associated password and click **Set up manually** on.
49 49  
50 -[[image:thundconfiguremanually.png||height="324" width="442"]]
50 +[[image:thundconfiguremanually.png||width="900"]]
51 51  
52 52  
53 53  
54 -Then enter the data as shown in the screenshot and click on **Test again**. Finally, click **Done.**
54 +Then enter the data as shown in the screenshot and click on **Test again**. Finally, click **Done**
55 55  
56 -[[image:thunderbirdtestdone.png||height="566" width="454"]]
56 +[[image:thunderbirdtestdone.png||width="900"]]
57 57  
58 58  
59 59  
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61 61  
62 62  ==== 2.2.1. Windows - Thunderbird ====
63 63  
64 -Download and install Thunderbird from **www.mozilla.org. ** The setup follows the same steps as the setup for Linux systems described in [[section 2.1>>https://xwiki.rbg.tum.de/bin/view/Informatik/Helpdesk/IntumMatumEmail#A_2.1_Ubuntu_45_Thunderbird]].
64 +Download and install Thunderbird from **www.mozilla.org**
65 + The setup follows the same steps as the setup for Linux systems described in [[section 2.1>>https://xwiki.rbg.tum.de/bin/view/Informatik/Helpdesk/IntumMatumEmail#A_2.1_Ubuntu_45_Thunderbird]].
65 65  
66 66  
67 67  
68 68  ==== 2.2.2. Windows - Outlook 2016 ====
69 69  
70 -Start Microsoft Outlook and click on File.
71 -[[image:Outlook2016deuCITAccountDatei.png]]
71 +Start Microsoft Outlook and click on Next.
72 +[[image:Anfang.png||height="432" title="Anfang.png" width="683"]]
72 72  
73 73  
74 -Click on **Add account**.// //
75 +Select **Yes** and click on **Next**.
75 75  
76 -[[image:Outlook2016DeuCITAccountKontoHinzufügen.png||height="330" width="541"]]
77 +If other e-mail addresses have already been setup in Outlook, the welcome window will not open up. In this case access the setup window through the menu //File//→ //Account Settings//→ //E-Mail// → //New//
77 77  
78 78  
80 +Choose manual configuration and click on **Next**.
79 79  
80 -[[image:Outlook2016deuCITAccountmanuellekonfiguration.png||height="334" width="534"]]
82 +[[image:AddAccount.png||height="484" title="AddAccount.png" width="784"]]
81 81  
82 82  
83 -[[image:Outlook2016deuCITAccount.png||height="332" width="534"]]
84 84  
85 -[[image:Outlook2016deuCITAccountWeitereEinstellungen.png||height="332" width="532"]]
86 +Choose 'POP or IMAP' and click on **Next**.
87 +[[image:POPIMAP.png||height="486" title="POPIMAP.png" width="775"]]
86 86  
87 87  
88 -[[image:Outlook2016deuCITAccountservererweitert.png||height="573" width="529"]]
89 89  
90 -[[image:Outlook2016deuCITAccountweiter.png||height="328" width="527"]]
91 +Fill out the form with your account information and click on **More Settings**.
91 91  
92 92  
93 -The account setup will then be tested. After a successful test, click on C//lose// and then on **Finish**.
94 94  
95 -[[image:Outlook2016deuCITAccountfertig.png||height="272" width="524"]]
95 +{{html wiki="true"}}
96 +<span class='WYSIWYG_COLOR ' style='color:Brown'> **Note**</span>
97 +{{/html}}
96 96  
99 +: The server name for mathematics accounts is mail.ma.tum.de
97 97  
101 +[[image:POPIMAPAccountSettings.png||height="488" title="POPIMAPAccountSettings.png" width="772"]]
98 98  
103 +Click on //Outgoing server// and then //The outgoing server (SMTP) requires authentication//.
99 99  
100 -==== 2.2.2. Windows - Outlook 2019 ====
101 101  
102 102  
107 +
108 +[[image:EMailSettings.png||height="467" title="EMailSettings.png" width="431"]]
109 +
110 +In the tab **Advanced** activate the SSL encoding for incoming and outgoing servers and choose Port 465 for the outgoing server, before clicking on **OK**.
111 +
112 +[[image:InternetSettings.png||height="463" title="InternetSettings.png" width="422"]]
113 +
114 +Now cklick on //Next.//
115 +
116 +
117 +
118 +
119 +The account setup will then be tested. After a successfull test, click on C//lose// and then on **Finish**.
120 +
121 +
122 +
123 +==== 2.2.2. Windows - Outlook 2019 ====
124 +
103 103  Open the program and click **File**.
104 104  
127 +
105 105  [[image:office2016file.png||width="500"]]
106 106  
107 107  
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110 110  [[image:office2016addaccount.png||width="500"]]
111 111  
112 112  
113 -\\\\Enter your  **CIT ** email address and click **Connect**.
136 +\\\\Enter your  **CIT ** (@ in.tum.de/@ma.tum. de) email address and click **Connect**.
114 114  
138 +
115 115  [[image:welcometooutlook.png||width="500"]]
116 116  
117 117  
118 -\\\\Enter the password for the **CIT** email address and click **Connect**.
142 +\\\\Enter the password for the **CIT** email address and click **Connect** at.
119 119  
144 +
145 +
120 120  [[image:entertheassword.png||width="500"]]
121 121  
122 122  
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127 127  
128 128  \\\\You can check the settings and change your name by first clicking on the tab at the top right **File** and in the opened window click on **Account settings**.
129 129  
156 +
130 130  [[image:office2016file.png||width="700"]]
131 131  
132 132  
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155 155  [[image:testaccountsettingsclose.png||width="500"]]
156 156  
157 157  
158 -Afterwards, close the open window by clicking **Finish**.
185 +Afterwards close the open window by clicking **Finish**.
159 159  
160 160  [[image:changeaccountyouareallsetfinish.png||width="500"]]
161 161  
... ... @@ -180,7 +180,7 @@
180 180  
181 181  
182 182  
183 -Fill out the form with the name, that an email recipient should see, the in.tum.de e-mail address, and the corresponding password, and click on **Sign In.**
210 +Fill out the form with the name, that an email recipient should see, the in.tum.de e-mail address and the corresponding password and cklick on **Sign In**
184 184  
185 185  [[image:3AccountMaila.png||alt="3AccountMail.png" height="234" width="403"]]
186 186  
... ... @@ -187,16 +187,22 @@
187 187  
188 188  
189 189  
190 -Fill out the upper part of the form with your in.tum.de e-mail address and in-tum credentials. In the lower part choose the //Account Type IMAP and// fill out the **Incoming Mail Server** and **Outgoing Mail Server**.
217 +Fill out the upper part of the from with your in.tum.de e-mail address and in-tum credentials. In the lower part choose the //Account Type IMAP//and fill out the **Incoming Mail Server** and **Outgoing Mail Server**.
191 191  
192 192  
193 193  
221 +{{html wiki="true"}}
222 +<span class='WYSIWYG_COLOR ' style='color:Brown'> **Note**</span>
223 +{{/html}}
224 +
225 +: The Servername for a mathematics account is **mail.ma.tum.de**
226 +
194 194  [[image:4AccountMaila.png||alt="4AccountMail.png" height="294"]]
195 195  
196 196  
197 197  
198 198  
199 -Finally, choose which apps should use this account. You can choose both apps or the Mail app only (if you do not need the Notes app). Click on **Done** to finish the setup.
232 +Finally, choose which apps should use this account. You can choose either both apps or the Mail app only (if you do not need the Notes app). Click on **Done** to finish the setup.
200 200  
201 201  [[image:5AccountMail.png||height="195" width="404"]]
202 202  
... ... @@ -220,7 +220,7 @@
220 220  [[image:Screenshot 2020-04-22 at 17.13.24a.png||width="500"]]
221 221  
222 222  
223 -If you haven't added an email account yet, see the Add Account button in the middle of the window. To add an email account you can click on this button or the **+** sign and select **New account ...**.
256 +If you haven't added an email account yet, see in the button **Add Account** in the middle of the window. To add an email account you can click on this button or the **+** sign and select **New account ...**.
224 224  
225 225  [[image:Screenshot 2020-04-22 at 17.13.46a.png||width="500"]]
226 226  
... ... @@ -240,9 +240,9 @@
240 240  
241 241  
242 242  Then fill in the input fields in the next window as follows:
243 - E-Mail Address: CIT email address
276 + E-Mail address: CIT email address
244 244   Username: CIT ID (in.tum / ma.tum)
245 - Password: CIT password
278 + Password: CIT password (in.tum / ma.tum)
246 246   Account type: IMAP
247 247   Incoming server: mail.cit.tum.de
248 248   Outgoing server: mail.cit.tum.de
... ... @@ -256,6 +256,8 @@
256 256  
257 257  The account has now been added. You can add more accounts or complete the process by clicking the **Done** button.
258 258  
292 +
293 +
259 259  [[image:Screenshot 2020-04-22 at 17.16.54 copya.png||width="500"]]
260 260  
261 261  
... ... @@ -263,10 +263,12 @@
263 263  
264 264  
265 265  
266 -=== 2.4. iPhone ===
301 +=== 2.4. Iphone ===
267 267  
268 268  Open Settings on your iPhone and select **Mail**.
269 269  
305 +
306 +
270 270  [[image:1mail.png||width="500"]]
271 271  
272 272  
... ... @@ -276,32 +276,51 @@
276 276  
277 277  Click on **Accounts**.
278 278  
316 +
317 +
279 279  [[image:2accounts.png||width="500"]]
280 280  
281 281  
282 282  
322 +
323 +
324 +
325 +
326 +
283 283  Select **Add Account**.
284 284  
329 +
330 +
331 +
332 +
333 +
285 285  [[image:3addaccount.png||width="500"]]
286 286  
287 287  
288 288  
289 289  
290 -Select **Other** as the account type.
339 +Select **Other** as account type.
291 291  
341 +
342 +
292 292  [[image:4Other.png||width="500"]]
293 293  
294 294  
295 295  
347 +
296 296  Select **Add Mail Account**.
297 297  
350 +
351 +
298 298  [[image:5addmailaccount.png||width="500"]]
299 299  
300 300  
301 301  
302 302  
303 -Enter your CIT e-mail address and the associated password and click on **Next**.
357 +Enter your ITO (ITO-kennung@in.tum.de/ITO-kennung@ma.tum.de/ITO-kennung@cit.tum.de) e-mail address and the associated password and click on **Next**.
304 304  
359 +
360 +
305 305  [[image:6newaccount.png||width="500"]]
306 306  
307 307  
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309 309  
310 310  Enter the settings as shown below and click **Next**.
311 311  
368 +
369 +
312 312  [[image:7next.png||width="500"]]
313 313  
314 314  
315 315  
374 +
316 316  Then you can click **Save** and complete the setup of the ITO email account.
317 317  
318 318  [[image:8save.png||width="500"]]
319 319  
320 320  
321 -== FAQ ==
322 322  
323 - For problems regarding mytum.de or tum.de email addresses, don't hesitate to get in touch with it-support@tum.de.
324 324  
382 +
383 +
384 +
385 +=== FAQ ===
386 +
387 + For problems regarding mytum.de or tum.de email addresses, please contact it-support@tum.de
388 +
325 325  * ThunderbirdAccountSettings
326 326  * Here you will find the FAQs about the ITO email accounts: https://xwiki.rbg.tum.de/bin/view/Informatik/Benutzerwiki/FAQZuDenMailaccounts