Last modified by Xhulia Jasimi on 2023/03/09 14:02
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1 This section describes how to place orders, obtain quotes, and request repairs via the SSP Portal. **Employees** and **chair admins **of the faculties of computer science and mathematics have access to the order form.
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5 {{toc/}}
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9 == Login ==
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11 You can log in to ssp.rbg.tum.de with ITO (cit.tum) credentials. If you have a valid certificate, you can click Login below and log in with the certificate.
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13 [[image:1683210762199-763.png]]
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17 On the SSP portal there are the following options regarding the order:
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19 1- Place an order
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21 2- Request an quotation
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23 3- Request a repair
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25 4- Display open orders
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27 5- View all orders
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30 [[image:1683207190826-775.png||height="339" width="1073"]]
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34 == Place an order ==
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36 When you place an order, we will order without any inquiry. Other instructions (e.g. keyboard layout other than in the item description) you can specify under item "Other information", which we will take into account when ordering.
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38
39 === Contact Data ===
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41 Here you can select additional contact people who can also view the order history in their SSP portal.
42 The other contact people also receive a message about the goods receipt.
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45 [[image:1683207265063-299.png||height="467" width="1133"]]
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49 === Funding ===
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51 If a fund number is not in the list or the order is to be funded from multiple fund numbers, you can enter it in the field at **Different Funding**.
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53 **Note: **Please select **"Fund not in list, specify below"** if a fund number is not in the list.
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56 [[image:1683207325688-653.png||height="305" width="811"]]
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58
59 === Order ===
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61 - In the field at item description you can write what you want to order. Please use a separate **line** for each **item**.
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63
64 **Here you can find some examples:**
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66 - If two almost identical notebooks are ordered where only the RAM is different, they are considered as two different items.
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68 - If devices to be inventoried are used in different rooms, they are considered as two different items.
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70 - If a webshop with 10 items has been created for approval, the 10 items should also be listed here.
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73 You are welcome to add example links to avoid confusion, Currently the links can only be added at the item description.
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75 [[image:1683207428355-748.png||height="468" width="780"]]
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77
78 ==== Inventarization ====
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81 [[image:Screenshot_2023-05-04_14-57-48.png]]
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83 [[image:1683207480468-201.png||height="626" width="743"]]
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85 Here you can specify the inventarization declaration as in the order form.
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89 ===== New inventarization =====
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91 Please select **Re-inventory** here if **ALL** of the following apply:
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93 1. Item is independently usable and movable (including software); For example, a closet is already movable, but a house is not.
94 1. Useful life strictly longer than one year
95 1. Acquisition costs (incl. shipping, customs etc.) potentially larger than 250€ net
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97 **Info on the Buildings:**
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99 **FMI** = 56+finger (e.g. 5604 for finger 04 in Boltzmannstraße 3).
100 **Parkring** **11-13 **= 8101
101 **Schleißheimerstrasse 90a **= 8111
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103 You can find all TUM locations in TUM-Online under Search -> Rooms
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106 [[image:1683207583180-127.png||height="281" width="748"]]
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110 ===== Expansion expenditure =====
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112 Please select Expansion expenditure here, if e.g. hard disks in the server are replaced by larger ones or the usage has changed.
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114 [[image:1683207625742-889.png||height="500" width="759"]]
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117
118 ===== Immediate expenditure =====
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120 Please select** re-inventory** here if **One** of the following applies:
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122 1. Maintainance effort; e.g adapting to technical progress, repairs, wearing parts
123 1. Useful life is less than or exactly one year
124 1. Acquisition costs (incl. shipping, customs etc.) certainly smaller or equal to 250€ net
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126 [[image:1683207692287-241.png||height="462" width="785"]]
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129
130 ===== Unit under construction =====
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132 Allocation of a temporary inventory number required. Please contact the Service office Finances after placing the order.
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134 [[image:1683207726540-328.png||height="524" width="722"]]
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138 === Further details ===
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140 E.g. web store number of framework agreements; changed keyboard layout, if applicable; EU project reference; etc.
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143 === Offers/attachments ===
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145 Here you can attach offers already obtained and, if necessary, documents relevant to the order.
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147 [[image:1683208160775-368.png||height="711" width="835"]]
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152 == Get a quote ==
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154 [[image:1683209035269-275.png||height="475" width="1084"]]
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157 [[image:1683209165192-981.png||height="498" width="861"]]
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159 [[image:1683209204751-865.png||height="443" width="872"]]
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162 [[image:1683209231967-215.png||height="648" width="760"]]
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164 [[image:1683209263905-225.png||height="240" width="871"]]
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166 [[image:1683209280800-806.png||height="360" width="839"]]
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170 == Repair request ==
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172 [[image:1683209303671-107.png]]
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174 [[image:1683209317420-579.png||height="691" width="768"]]
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176 [[image:1683209332607-604.png||height="376" width="785"]]